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Work with your Supervisor until your Report/Thesis draft is ready for review by the Supervisory/Advisory Committee.
The Committee may request an "internal examination", i.e. the thesis is read by two full faculty members who have not served on the student's committee.
The Supervisory/Advisory Committee reviews the thesis and suggests/requires changes, as appropriate.
Get a copy of the Step-by-Step Defense Process for your degree (MSc/PhD) and your GAU (Biology/Chemistry/Earth Sciences/Math&Stats/Physics) by emailing the Graduate Studies Coordinator.
Supervisory/Advisory Committee and the Reading Committee (if applicable) approves the thesis and choose potential Internal examiners.
The Committee Approval form is available from the Graduate Studies Coordinator, an email confirmation in lieu of the form is acceptable.
Supervisor would email the DoGS (cc Graduate Studies Coordinator and ALL Committee members) advising of their “unanimous approval of the thesis” and listing the Examiners chosen by the committee:(the supervisor can confirm the Internal examiners only)
Student should send their thesis title; a 150-300 word abstract and CV to the Graduate Studies Coordinator.
Student provides a PDF version of their Report/Thesis to Graduate Studies Coordinator.
Graduate Studies Coordinator sends examiner letters and thesis to Examiners; compares student transcripts to Program of Study form to confirm degree requirements completed.
The Examining committee reviews the thesis (2-3 weeks) and discuss whether or not it may proceed to defence.
Internal Examiner sends an email to the DoGS (cc Graduate Studies Coordinator; Supervisor(s) and External Examiner) agreeing they found the thesis: acceptable; or acceptable with minor changes. Indicate the date and time for the defense, agreed upon by all relevant parties.
Graduate Studies Coordinator verifies defense date with DoGS, and secures a defense chair. Drafted defense brochure will be sent to the student for review.
The defense notice is sent out 1 full week in advance to the GAU grad listserv, and Andrea & Kyle at SGS.
The student/supervisor send the TEAMS link to the Graduate Studies Coordinator
Student/Supervisor submit 3 potential External examiners, include full contact details and current CV.
Supervisor sends a signed Conflict of Interest form (valid for all 3 potential External Examiners) to Graduate Studies Coordinator. Supervisor notifies Graduate Studies Coordinator if they have funds to pay for the External to attend the defense in person.
Graduate Studies Coordinator prepares the GAU Requirements form (green) and the SGS Nomination form for DoGS signature.
Graduate Studies Coordinator sends GAU Requirements form (green); SGS Nomination form and Conflict of Interest form to Andrea Ruehlicke.
Graduate Studies Coordinator will notify PhD student to provide a PDF version of their Report/Thesis and Word version of their abstract and CV to Andrea Ruehlicke.
SGS will send thesis to the examiners and arrange booking the defense.
Graduate Studies Coordinator prepares the GAU Requirements form (yellow) and the MSc Report form (blue), sends to defense Chair the day before the defense.
Graduate Studies Coordinator sends reminder notice of the defense, with the TEAMS link the day before the defense.
Defense day Graduate Studies Coordinator will email student Important reminder list and copies of student forms.
Student should make all edits/corrections given by the Examining Committee.
Supervisor/Examiners approve final thesis edits and corrections, DoGS signs the GAU Requirements (yellow) form and Supervisor/Examiners/DoGS sign the MSc Report (blue) form, submit completed forms to Graduate Studies Coordinator and Andrea Ruehlicke.
Student sends PDF copy of thesis to SGS (gradthesis@unb.ca) to check formatting.
Once SGS approves thesis formatting, students submits final approved copy to SGS (gradthesis@unb.ca). SGS does not require a paper copy.
Student submits signed defense paperwork to Andrea Ruehlicke: Library Deposit; Non-Exclusive License; Harriet Irving Library Archives; and ProQuest Subject Codes.
Note: Library Deposit form requires both Student & Supervisor signatures.
Forms can be found here: https://www.unb.ca/gradstudies/current/forms.html
SGS schedules the defense, most PhD defenses are run through TEAMs.
The day before the defense, the PhD student will send a copy of their presentation to Andrea.
| Deadlines to submit Completed Degree Requirements | ||
| SGS Submission | Graduation Registration | |
| May Encaenia | March 31st | March 1st |
| Fall Convocation | August 30th | September 1st |
| Deadlines to submit Completed Degree Requirements | ||
| 1/2 term tuition | no term tuition | |
| Fall term | October 31st | August 30th |
| Winter term | February 28th | December 31st |
| Summer term | June 30th | April 30th |
“Completed Degree Requirements” means:
UNB/SGS no longer handles personal thesis binding. SGS recommends Lehmann Bookbinding: https://pageforpage.com
Students can request printing and binding directly from Lehmann. Any questions can be directed to Lehmann at info@pageforpage.com.
CONGRATS!