All research team members, those who are listed within section two of a Data Access Request (DAR) form, must complete mandatory administrative safeguards before they are granted access to project data or our NB-IRDT Secure Research Environment (SRE). These safeguards are necessary to help protect the data in custody at NB-IRDT; they also ensure compliance with privacy legislation and our internal policies. Completion of the Administrative Safeguards will qualify you to be an Approved Data User.
During the DAR approval process, the NB-IRDT Data Access Coordinator will reach out to new individuals, those looking to become Approved Data Users, and anyone who needs to update their training. The NB-IRDT Data Access Coordinator will provide instructions on how to complete the administrative safeguards.
Prior to qualifying as an Approved Data User, the following must be completed:
We suggest requesting a criminal record check from your local police station (or RCMP) in the early stages of the DAR process as it may take a few weeks to obtain. Only the standard check is required; you do not need to have a vulnerable sector check done. We accept an original, photocopied, or scanned & emailed version of your criminal record check. Note: The criminal record check may not be more than one year old.
If you require a letter from us when requesting the completion of your criminal record check, email NB-IRDTdata@unb.ca.
Our online privacy training sessions are presented specifically on accessing and using administrative data for research and program evaluation work (i.e. secondary use). Contact NB-IRDTprivacy@unb.ca to register for the privacy training session.
Note: Training takes approximately 45 minutes. Our privacy training session must be completed on an annual basis for the duration of your research project.
Upon completion of the privacy training a confidentiality agreement will be sent to you. This must be reviewed, signed, and returned via email to NB-IRDTprivacy@unb.ca.
Upon completion of the privacy training, you will be sent one of the following documents:
All “external” individuals, those who are not current UNB employees or current UNB students, will be sent the SRE Data User Acknowledgment form.
All current UNB employees or current UNB students will be given the Policy Acknowledgement form.
These documents, whichever you receive, are to be reviewed, signed and returned via email to NB-IRDTprivacy@unb.ca.
All first-time Approved Data Users, those who have never before accessed our NB-IRDT SRE, are required to complete a one-hour training session. To arrange for training, email NB-IRDTdata@unb.ca with your name and the project(s) you are connected with, and your desire to request SRE training. A member of our staff will reach out to inform you of the next available training date.
Should it be required, SRE orientation may also be arranged. If you are interested, contact NB-IRDTdata@unb.cato let us know.
