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Work term instructions

Courses

Students are not permitted to take any courses during their first work term. However, if a student achieves a rating of very good, excellent or outstanding on their most recent employer evaluation form, they may take one course, outside of working hours, during a four month work term with the approval of their work term supervisor and the Co-op Coordinator (for undergraduate students) and the director of graduate studies (for MCS & MCSC students).

Email and work term responsibilities

We use UNB email to contact you while you are on a work term. Your UNB email should be forwarded to your work email provided your employer gives their authorization.

If you cannot forward your UNB email to your work, it’s your responsibility to check it regularly because this is where we’ll contact you concerning site visits and deadlines.

Work term instructions

Offer letters: Make sure the co-op office has a copy of your offer letter for our files.

Employment authorization permits: If you are a visa student, you must make sure that the office has a copy of your employment and student authorization permits for our files.

Registration: A list of students and job information was sent to the registrar’s office, awards office and financial services to register you for your work term.

Work term fee due date: The Co-op and PEP work term fee is due on or before Oct. 31, 2023; payments received after that date will be subject to interest fees. PLEASE NOTE: Co-op and PEP work term students are automatically enrolled in the student health and dental insurance plan. The deadline to opt-out of this plan is Friday, September 22, 2023.

Work term record and goals: Your work term record must be updated by the end of the first month of each four month work term. On or before Sept. 30, please access ExperienceUNB and view your co-op sequence. Click on your current term and select “EDIT WORK TERM RECORD”

Please email your completed and signed work term goals to the co-op office by Sept. 30.

Student loan: If you have a federal student loan, remember to complete a schedule II.

If you have a private loan, your bank will require a confirmation letter from the registrar office. This has to be done every six months or you will be expected to start repaying your loan.

If your work term is longer than six months, contact financial services and they will complete the schedule and forward it to your bank.