Deadlines
Withdrawing from courses
To learn more about notations on your academic record and refund amounts that will apply based on when you submit your course withdrawal form, please visit UNB Open Entry Course Withdrawal & Refund Policies.
If you wish to withdraw from your online course, you must fill out and submit a Complete Course & Program Withdrawal Form (do not use Colleague Self-Service to withdraw from an online course, it will not get processed).
- If needed, contact your Academic Advisor to discuss any implications the withdrawal may have on your program.
- In all cases, a course withdrawal form is required at least 10 business days (or 2 weeks) or more before your official course end date and will not be processed if:
- an extension has been granted;
- a final exam has been written;
- a final grade has been submitted; and/or
- if the official end date of the course has passed.
- If you have medical or compassionate grounds you may e-mail the Student Advocate to discuss an academic appeal for grade relief.
Once the withdrawal is processed, you will receive an email confirmation from records@unb.ca. If you have questions concerning your Student Loan and/or refund, please contact UNB Financial Services at studentloan@unb.ca.
IMPORTANT! This is a very serious detail: A “W” (withdraw) does not affect your GPA, but a “WF” (withdraw fail) does and it calculates as a zero in your GPA.
Course extensions
Course extensions as outlined in the University Calendar Regulations for Extensions; Notations-1. INC Incomplete, are possible for medical and extenuating grounds and must be requested by the student at least 10 business days (two weeks) before the open-entry course end date.
- Medical grounds (longer extension): Students should contact the Registrar’s Office - grades@unb.ca and will need to provide supporting documentation (i.e., medical note). The granted extension could be up to 2 months in duration. Students must email grades@unb.ca with their: name, UNB ID#, course and term, along with supporting documentation (i.e., medical note) at least 10 business days (two weeks) before the open entry course end date. If the extension is approved, the Registrar’s Office will issue a confirmation email including the extended course end date.
- Extenuating grounds (shorter extension): These are circumstances outside the student's control that are exceptional, unforeseeable, short-term circumstances that affect a student’s ability to meet a deadline or participate in their course as might be reasonably expected. Students must email their instructor to request a course extension at least 10 business days (two weeks) before the open entry course end date. If the instructor approves, they will notify the Registrar’s Office and a confirmation email will be issued including the extended course end date.
- If an extension is approved and the course requires completion of a final exam, students should refer to their "course syllabus" or "course exam guide" and schedule their exam accordingly or make arrangements to move their scheduled exam to a future date within the extension period.
- Important: If the extension request is approved, you are no longer eligible to withdraw from the course at a later date.
Please note: Course extensions are not for students that need to defer their scheduled exams due to medical/compassionate or extenuating grounds. There is a separate process if students need to defer their exam(s). Learn more about this process.
Back to main page
