Month-End Schedule

To ensure transactions are posted to the proper accounting period, requests for departmental transfers (journal entries) must be received in Accounts Payable in time to be verified and batched for data entry. Internal requisitions, invoices, purchases requests, travel claims, and all other requests for payment must be received prior to the end of a given month in order to be posted to that month. All departmental imports must be received by the dates listed below.

If you anticipate any problems in following this schedule, please contact Beth Kelly, Coordinator, Financial Accounting and Reporting.

Calendar Month and YearAccounts Payable Close DateAccounts Receivable Close DateGeneral Ledger Close Date
August 2013 September 30, 2013  September 9, 2013 September 16, 2013
September 2013 September 30, 2013 October 7, 2013 October 14, 2013
October 2013 October 31, 2013 November 7, 2013 November 14, 2013
 November 2013  December 2, 2013  December 9, 2013  December 16, 2013
 December 2013  January 6, 2014  January 10, 2014  January 14, 2014
 January 2014  January 31, 2014  February 7, 2014  February 14, 2014
 February 2014  February 28, 2014  March 7, 2014  March 14, 2014
 March 2014  April 7, 2014  April 14, 2014  April 18, 2014
April 2014 TBA TBA TBA

Please note:
In order to adhere to these close dates, transactions must be received in Financial Services with sufficient time to allow for audit of expense eligibility and sufficient budget availability, as well as processing time.  Request for external invoices should be sent to Financial Services on a weekly basis for events that have been completed.