Month-End Schedule

To ensure transactions are posted to the proper accounting period, requests for departmental transfers (journal entries) must be received in Accounts Payable in time to be verified and batched for data entry. Internal requisitions, invoices, purchases requests, travel claims, and all other requests for payment must be received prior to the end of a given month in order to be posted to that month. All departmental imports must be received by the dates listed below.

If you anticipate any problems in following this schedule, please contact Debbie Tyler.

Calendar Month and YearAccounts Payable Close DateAccounts Receivable Close DateGeneral Ledger Close Date
August 2017 August 31, 2017 September 15, 2017 September 22, 2017
September 2017 October 2, 2017 October 13, 2017 October 20, 2017
October 2017 October 31, 2017 November 17, 2017 November 24, 2017
November 2017 November 30, 2017 December 15, 2017 December 22, 2017
December 2017 January 2, 2018 January 12, 2018 January 19, 2018
January 2018 January 31, 2018 February 16, 2018 February 23, 2018
February 2018 February 28, 2018 March 16, 2018 March 23, 2018
March 2018 April 6, 2018 April 13, 2018 April 20, 2018
April 2018 TBA TBA TBA

Please note:
In order to adhere to these close dates, transactions must be received in Financial Services with sufficient time to allow for audit of expense eligibility and sufficient budget availability, as well as processing time.  Request for external invoices should be sent to Financial Services on a weekly basis for events that have been completed.