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Month-End Schedule

To ensure transactions are posted to the proper accounting period, requests for departmental transfers (journal entries) must be received in Accounts Payable in time to be verified and batched for data entry. Internal requisitions, invoices, purchases requests, travel claims, and all other requests for payment must be received prior to the end of a given month in order to be posted to that month. All departmental imports must be received by the dates listed below.

If you anticipate any problems in following this schedule, please contact Beth Kelly, Coordinator, Financial Accounting and Reporting.

Calendar Month and Year	Accounts Payable Close Date	Accounts Receivable Close Date	General Ledger Close Date
January 2013	January 31, 2013	February 7, 2013	February 14, 2013
February 2013	February 28, 2013	March 7, 2013	March 14, 2013
March 2013	April 5, 2013	April 15, 2013	April 19, 2013
April 2013	TBA	TBA	TBA
Please note: In order to adhere to these close dates, transactions must be received in Financial Services with sufficient time to allow for audit of expense eligibility and sufficient budget availability, as well as processing time.  Request for external invoices should be sent to Financial Services on a weekly basis for events that have been completed.