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Month-End Schedule

To ensure transactions are posted to the proper accounting period, requests for departmental transfers (journal entries) must be received in Accounts Payable in time to be verified and batched for data entry. Internal requisitions, invoices, purchases requests, travel claims, and all other requests for payment must be received prior to the end of a given month in order to be posted to that month. All departmental imports must be received by the dates listed below.

If you anticipate any problems in following this schedule, please contact Beth Kelly, Coordinator, Financial Accounting and Reporting.

Calendar Month and Year Accounts Payable
Close Date
Accounts Receivable
Close Date
General Ledger
Close Date

January 2013

January 31, 2013

 February 7, 2013

February 14, 2013

February 2013

February 28, 2013

March 7, 2013

March 14, 2013

March 2013

April 5, 2013

April 15, 2013

April 19, 2013

April 2013

TBA

TBA

TBA

Please note:
In order to adhere to these close dates, transactions must be received in Financial Services with sufficient time to allow for audit of expense eligibility and sufficient budget availability, as well as processing time.  Request for external invoices should be sent to Financial Services on a weekly basis for events that have been completed.