Inside UNB
Electronics
Computers
The purchase of computers (laptops or desktops), computer hardware (e.g. printers or printer toner) and computer software via university funds must comply with the ITS Procurement policy in addition to the general university Procurement Policy. For information on approved products, please consult the UNB Buyer's Guide and the list of awarded vendors/resellers. Faculty and staff may also seek advice from the supervisor or procurement analyst in ITS Procurement when making a purchasing decision.
The procedure for processing computer purchases is slightly different than the procedure for purchasing other supplies. Once the employee has selected an approved product and has obtained a price quote for the required item, he/she needs to obtain a FootPrints ticket number by e-mailing ITS Procurement at itsorder@unb.ca. This will automatically generate a return e-mail that contains a ticket number, which can then used to fill out an ITS Order Requisition Request web form. The purpose of this form is to easily and quickly collect the information required to generate an order requisition for UNB Financial Services.
This online form is located in My UNB e-Services under the IT Services tab. Once there, select Procurement > Order Requisition Request. For this form, the employee will need to provide information such as billing account numbers, software to be installed and delivery options. If you encounter any problems with the web form, please contact ITS Procurement at 453-4635.
Cell Phones
UNB has a contract with Bell Mobility as a wireless service provider. This means that UNB employees enjoy special rates through this company; Financial Services has also made arrangements with Bell so that employees may view their monthly phone bills online through My UNB e-Services. Employee contracts with other service providers will therefore only be authorized on an exception basis and must be approved in advance by ITS. Although UNB does not restrict the type of phone an employee purchases, the employee should ensure that the model of phone he/she selects is eligible for service with this carrier. Please see the UNB Wireless Business Flex Plan.
Employees who wish to make an authorized purchase of a new phone or upgrade an existing one must complete an Aliant Cellular Order Form and Authorization for e-Billing to UNB and present it to a Bell Mobility dealer for activation. A copy of the completed form must also be forwarded by the employee's faculty or department to ITS for internal processing. For more information, please visit the ITS Telecom Office website or contact Michael Laurence or Kim Washburn in Fredericton or Angie Greer in Saint John.
AV Equipment
Audio visual equipment loans and repairs are provided to faculty and staff through the UNB Centre for Enhanced Teaching and Learning. To learn about the kinds of equipment available and borrowing policies, please visit the CETL website. Bookings can be made by filling out an online Equipment Booking Request form. Equipment rentals are free to faculty and staff as long the equipment is used on campus for academic purposes.
The purchase of audio visual equipment falls under ITS Procurement and general Procurement Policy guidelines.
Insurance
Employees purchasing electronics should also be made aware of the university's micro computer insurance and equipment insurance policies.
