Closing Date: January 19, 2023 at 4:30 PM
We thank all those who apply; however, only those selected for an interview will be contacted.
WHAT WE OFFER:
Full-Time | 2-Year Term | Fredericton | On-Campus
Standard Work Hours:
Mon - Fri | 8:15 am - 4:30 pm | 36.25 hours per week
Salary Range:
$18.59 - $22.02 per hour
UNB offers a large variety of benefits for employees, including a full pension, minimum three weeks of vacation annually, the Employee and Family Assistance Program (EFAP), and dental, life, and health insurance.
YOUR FOCUS:
- Provide support to the Assistant Dean of the UNB-Humber Collaborative and the operations and functions of the Assistant Dean's office; this can be of a sensitive, complex, and confidential nature.
- Maintain, update, audit, and manage academic files of UNB-Humber students for progression, issues, and graduation. Advise the Assistant Dean of any issues.
- Facilitate and provide guidance regarding the alignment and application of UNB and Humber regulations and polices.
- Maintain transfer credit databases and acceptable admission requirement databases.
- Support requests for official program documentation (e.g., CGFNS and DCA forms).
- Liaise with UNB and Humber departments/units to support program delivery, student progression, and convocation.
- Assist with various quality assurance processes (e.g., admissions, university communications, progression).
- Support the Nursing Accreditation process (nationally & provincially) and preparation of interim reports.
- Support the preparation of required annual program reports (e.g., MTCU).
- Maintain the Assistant Dean's schedule/calendar. Prepare for meetings, book meeting spaces and/or send virtual invites, prepare various high-level reports, and submit expense claims.
- Respond to general inquiries via email, social media, and telephone. Refer specific requests to the Assistant Dean.
- Assist with general administrative tasks related to the UNB-Humber Agreement such as photocopying, faxing, filing, and file management.
- Attend UNB-Humber meetings as requested and take minutes.
- Attend Faculty of Nursing Support Staff meetings.
- Facilitate the off-campus responsibilities of UNB and Humber faculty. Make travel arrangements, arrange meetings (in-person and virtual), and act as a general liaison between Humber and Fredericton.
- Collaborate with/or share responsibilities with the Administrative Assistant to the Dean of Nursing as needed.
WHAT YOU BRING:
- Post-secondary education in business, secretarial, or office administration. A University Degree would be an asset.
- Minimum of 2 years' related experience.
Additional Strengths
- Ability to work independently with attention to detail as well as in a team environment.
- Ability to prioritize and multi-task with a varied workload and meet given deadlines.
- Proficient in Microsoft Office.
- Excellent written/oral communication.
WHO WE ARE:
This position is part of the UNIFOR, Local 4504 employee group and falls under the SALAC Collective Agreement.
UNB is situated on the unceded territory of the Wolastoqiyik and Mi'kmaq peoples along the banks of the beautiful and bountiful Wolastoq river, a region recognized worldwide for its natural beauty. UNB is a comprehensive university with a long history of excellence in teaching and research.
COMMITMENT TO EQUITY, DIVERSITY & INCLUSION