Closing Date: November 18, 2022 at 4:30 PM
We thank all those who apply; however, only those selected for an interview will be contacted.
WHAT WE OFFER:
Full-Time | Continuing | Fredericton | On-Campus
Standard Work Hours:
Mon - Fri | 8:15 am - 4:30 pm | 36.25 hours per week
Salary Range:
$18.59 - $22.02 per hour
UNB offers a large variety of benefits for employees, including a full pension, minimum three weeks of vacation annually, the Employee and Family Assistance Program (EFAP), and dental, life, and health insurance.
YOUR FOCUS:
The Secretary PL3 is responsible for the provision of reception duties, telephone operations, responding to general enquiries, operation and management of central photocopying facilities, maintaining course files for the undergraduate and graduate programs and other duties as required.
- Assist students, faculty, and members of the general public coming into the Faculty's reception area and announce visitors arriving for meetings. Operate voice mail telephone systems.
- Provide photocopying services for faculty and staff.
- Process courier shipments for faculty and administrative offices determining the appropriate carrier based on routing and delivery requirements. Determine appropriate financial accounts for shipping costs and submit shipping requests via web-based systems.
- Manage bookings of Faculty held equipment and facilities using a GroupWise scheduling system.
- Facilitate a weekly writing of deferred exams, midterms, etc.
- Prepare internal reference documents.
- Assist in the facilitation of the Iliad and B-Kat testing.
- Assist with overflow work from other staff including keyboard course work, correspondence and other materials.
- Maintain course files for undergraduate and graduate programs relating to course outlines and final examinations, etc. all demanding particular attention to confidentiality.
- Liaise with the Registrar's Office with respect to room bookings, distribution and submission of final examination forms, course grade reports, etc.
- Maintain phonebook entries to ensure that current information is available via the on-line 'search' function and for the production of the University phonebook.
- Perform other tasks as required.
WHAT YOU BRING:
- A Certificate or Diploma in a related 1-year program.
- Two years of relevant experience.
Additional Strengths
- Excellent interpersonal and communication skills.
- Ability to interact with a diverse client group.
- Ability to handle multiple tasks, take initiative, and manage time effectively.
- Excellent keyboarding skills.
- Experience with Microsoft Office programs specifically Word, Excel and Outlook.
WHO WE ARE:
This position is part of the UNIFOR, Local 4504 employee group and falls under the SALAC Collective Agreement.
UNB is situated on the unceded territory of the Wolastoqiyik and Mi'kmaq peoples along the banks of the beautiful and bountiful Wolastoq river, a region recognized worldwide for its natural beauty. UNB is a comprehensive university with a long history of excellence in teaching and research.
COMMITMENT TO EQUITY, DIVERSITY & INCLUSION