Closing Date: November 04, 2022 at 4:30 PM
We thank all those who apply; however, only those selected for an interview will be contacted.
WHAT WE OFFER:
Full-Time | Term ending April 2024 | APT | Fredericton | Hybrid
Standard Work Hours:
Mon - Fri | 8:15 am - 4:30 pm | 36.25 hours per week
Salary Range:
$40,167.00 - $50,210.00 per annum
UNB offers a large variety of benefits for employees, including a full pension, minimum three weeks of vacation annually, the Employee and Family Assistance Program (EFAP), and dental, life, and health insurance.
UNB is committed to ensuring employees can maintain a healthy work-life balance. As such, we're proud to support a hybrid work approach, which includes flexible hours and work from home options.
YOUR FOCUS:
- Responsible for the process and set up of staff change forms in Colleague. This includes new hires, extensions, salary changes, one-time payments, terminations, etc.
- Responsible for assisting with Faculty payroll and reporting. This will include regularly updating Excel spreadsheets and the set-up of Deans, Chairs, Sabbatical leaves, Faculty contracts and promotions.
- Verify and collect supporting documents such as TD1 forms, direct deposit information, study/work permits and social insurance numbers if required.
- Responsible to calculate vacation, severance payouts and coordinate the retrieval of overpayments when required.
- Responsible for set up of payments and tuition frees using Access Database for graduate student payment forms (GRA and GAA forms).
- Process graduate T4A income (GRSA & GSTA forms). This includes verifying the collective agreement to ensure the correct rates are applied.
- Be a resource to support the Departmental Administrative Assistants and others who are authorized to establish CAE contract in the Colleague system. Monitor & correct contract rates as required.
- Review and analyze pay administration reports.
- Responsible to complete confirmation of employment letters, employment verifications, and maternity/parental leave letters as requested.
- Keep informed of system changes and perform required testing.
- File management, including filing all paperwork related to existing, new, and terminated files and take part in annual file archiving.
- Maintain and coordinate team mailbox.
- Collaborate regularly with other members of People & Culture and the University community.
- Attend training session as required.
WHAT YOU BRING:
- Two (2) year post-secondary education in the field of Business or Accounting and Payroll Services.
- Minimum of 1-3 years of experience in a Human Resources Pay administration role.
Additional Strengths
- Client service orientation, tactful and diplomatic with a focus on teamwork.
- Strong mathematical skills are a must
- Time management skills are essential with experience in a fast paced, time sensitive, deadline driven environment.
- Analytical thinking and judgement, attention to detail, and results oriented.
- Knowledge of Federal & Provincial Employment Standards is a must.
- Knowledge of Colleague, Informer 5 would be considered an asset.
- Experience with Microsoft Suite is required (Share Point, Access, Word, Excel, etc).
WHO WE ARE:
UNB is situated on the unceded territory of the Wolastoqiyik and Mi'kmaq peoples along the banks of the beautiful and bountiful Wolastoq river, a region recognized worldwide for its natural beauty. UNB is a comprehensive university with a long history of excellence in teaching and research.
COMMITMENT TO EQUITY, DIVERSITY & INCLUSION