The University of New Brunswick Fredericton welcomes applications for the position of Clerk PL4 (Accounts Payable Administrator) with Financial Services. This is an 18-month term (leave replacement), full-time (36.25 hours per week) position with the SALAC employee group. The position is funded by the University Budget with a salary range of $20.45 - $23.75 per hour.
Reporting to the Accounts Payable Supervisor, the incumbent is responsible for timely payment of supplier invoices, utilizing knowledge of university policies and procedures, expenditure guidelines, Canada Revenue Agency (CRA) guidelines as they apply to taxable benefits, GST and HST regulations.
Position Summary:
- Process vendor invoices, assessing tax requirements for HST, GST ensuring correct tax rebates are applied, processing payments to comply with University Policies & Procedures.
- Verify entries posted to the general ledger.
- Shared responsibility for weekly payment runs.
- Provide customer Service to Canadian, US and International Companies as well as faculty and staff.
- Note and report any inconsistencies within Colleague Financials to the Manager of Accounts Payable.
- Review and report discrepancies or non-compliance to policies and update reason codes as required.
- Review and recommend changes to relevant policies.
- Backup of other AP Administrator positions as required, including (but not limited to) Travel claim & personal reimbursement processing.
- Backup for Travel Claims & Advances, Personal Reimbursements and Petty Cash.
- Other related duties may be assigned from time to time.
Requirements/Skills:
- A recognized post-secondary accounting diploma or degree.
- 3 years' relevant and recent experience, including two years accounting experience working with an on-line computerized accounting system.
- Hands on experience with accounts payable.
- Experience using Ellucian/Colleague and knowledge of University policies & procedures would be an asset.
- Knowledge of Canada Revenue Agency (CRA) guidelines as they apply to taxable benefits, GST & HST.
- Working knowledge of Microsoft Office (Outlook, Excel, Word, Adobe Pro) are required. Better than average Excel knowledge - to be demonstrated.
- Customer service oriented with good communication and interpersonal skills.
- Detail and deadline oriented.
Closing date for applications is October 26, 2022 at 4:30 PM. We thank all applicants for their interest but only those selected for an interview will be contacted.
The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.
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