The University of New Brunswick Fredericton welcomes applications for the position of Secretary PL5 (Undergraduate Awards Administrator) with Undergraduate Awards. This is a continuing, full-time (36.25 hours per week) position with the SALAC employee group. The position is funded by the University Budget with a salary range of $22.02 - $26.05 per hour.
Reporting to the Director, Undergraduate Awards, the Secretary PL5 (Undergraduate Awards Administrator) is the front-line person who provides customer service to prospective and current students, parents, guidance counselors, scholarship donors as well as to faculty and staff on both campuses.
Position Summary:
- Review and evaluate students' transcripts for eligibility under different scholarship programs.
- Notify successful and unsuccessful recipients of the Sir Howard Douglas scholarship.
- Contact accepted students who have not completed the Entrance Scholarship Application.
- Run reports to determine continued student eligibility for scholarships, and cancel scholarships in systems, as needed.
- Coordinate with other UNB units and departments.
- Reach out to faculties regarding faculty-nominated entrance scholarship nominees.
- Email scholarship recipients of the credit hour requirement for scholarships. Handle any complaints or inquiries.
- Input awards for students using various databases, including Access and Colleague.
- Send the nominees for the Scoudouc scholarships to the President's Office for final approval.
- Advise students of their scholarships and renewal requirements as well as any changes to their awards.
- Review new scholarship and bursary descriptions. Ensure they meet the Senate approved wording.
- Greet all visitors/callers to the Undergraduate Awards Office and respond to most inquiries.
- Explain to students and parents/guardians, the scholarship programs that UNB offers, provide information on the eligibility requirements and application processes.
- Manage the application process to ensure the applications and supporting documents are received.
- Review the application forms for the major awards to ensure accuracy.
- Maintain the Undergraduate Awards website. Add timely information such as the entrance application link.
- Coordinate the date for the Sir Howard Douglas dinner and arrange for a UNB photographer.
- Maintain scholarship information in Colleague, MS Access and the UNB online undergraduate calendar.
- Meet with Recruiters before the Fall term begins to review critical information regarding scholarships.
- Outline the various application deadlines and processes for potential UNB students.
- Attend Recruitment Open Houses to meet with students and their supporters to discuss UNB scholarships.
- Other duties as assigned by the Director, Undergraduate Awards
Requirements/Skills:
- Post-secondary education, an undergraduate degree is preferred. 5-8 years' relevant experience in client service with a proven client service attitude. An equivalent combination of education and experience will be considered.
- Exceptional computer skills, including MS Office, Adobe.
- Experience with Ellucian's Colleague, Microsoft Access, and internet/email programs will be considered an asset.
- Ability to work with high school and university students.
- Exceptional people, telephone and email skills demonstrating discretion, tact, and judgment.
- Exceptional organizational, verbal, and written communication skills. Attention to detail is a must.
- Proven ability to meet deadlines and provide quick reaction to requests.
Closing date for applications is October 24, 2022 at 4:30 PM. We thank all applicants for their interest but only those selected for an interview will be contacted.
The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.
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