The University of New Brunswick Fredericton welcomes applications for the position of Secretary PL4 (Programs Assistant) with the Faculty of Forestry & Environmental Management. This is a 1-year term leave replacement, with possibility of extension, full-time (36.25 hours per week) position with the SALAC employee group. The position is funded by the University Budget with a salary range of $18.59 - $22.02 per hour.
This position reports direct to the Faculty Administrative Officer/Assistant to the Dean and works closely with the Director of Graduate Studies.
Position Summary:
- Provide support to the Director of Graduate Studies (DOGS) running the graduate program including composing correspondences for signature and processing graduate forms.
- Act as first point of contact via online, telephone inquiries or in-person regarding graduate degrees' admission requirements/travel/accommodations/tuition fees/living expenses/scholarships etc.
- Process/track/monitor/review/follow up and maintain and update all aspects of all on-line admissions system for graduate program students.
- Calculate and prepare graduate student payment forms (e.g., GSTA, GSRA, GRA). Update student records.
- Coordinate and schedule all aspects of MScF, MScFE, MScEM, MF and MFE thesis examinations, report presentations, proposal presentation. Organize PhD dissertation examinations in consultation with the School of Graduate Studies.
- Establish and maintain up-to-date graduate student files, maintain a graduate student statistics and information using Excel, & maintain graduate SharePoint communications site.
- Prepare regular and detailed reports for the DOGS including student enrollments, program progress, and completion requirements etc.
- Assign room keys; manage electronic door system.
- Provide administrative support to faculty members, and staff as required. Prepare, and ship items for faculty and staff, provide administrative back up as needed, aid with photocopiers when needed.
- Assist in the coordination of the student awards ceremony, graduate symposium, and silver ring ceremony.
- Minute taking for the Graduate Committee and ForEM Health and Safety meetings.
- Assist with graduate timetabling and room bookings.
Requirements/Skills:
- Post-secondary diploma in business administration along with five years of related experience, or an equivalent combination of training and experience.
- Detailed-oriented, organized, self-motivated and able to deliver high quality results under pressure, firm deadlines, and often evolving priorities.
- Able to connect naturally with a wide variety of people, foster collaborative relationships, and contribute to a positive work environment.
- A naturally curious, collaborative professional with an interest in trying new ways of doing things, adopting new technologies, continuous improvement, and lifelong learning.
- Must have a high degree of working knowledge of Excel, and a general working knowledge of Microsoft 365 applications, including SharePoint, Teams, Word, Power Point, Bookings etc.
- Knowledge of the University environment and Colleague is an asset, but not required.
Closing date for applications is November 1, 2022 at 4:30 PM. We thank all applicants for their interest but only those selected for an interview will be contacted.
The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.
Apply Now |