The University of New Brunswick, Fredericton welcomes applications for the position of Payroll Administrator with the Financial Services – Payroll team. This is a continuing, full-time (36.25 hours per week) position with the APT employee group. The position is funded by the University Budget with a salary range of $40,167 - $50,210 per annum.
Reporting to the Payroll Supervisor, the Payroll Administrator processes various functions for the bi-weekly payroll run(s) for any person paid through the HR/Payroll module, inputs payroll deductions such as tuition fees and United Way, conducts post-payroll verification, produces Records of Employment, and completes administrative tasks.
Position Summary:
- Prepare Receiver General remittance.
- Verify, prepare, and enter various payroll deductions.
- Ensure outstanding receivables are deducted off terminated employee's last pay. Update Record of Employment (ROE) database bi-weekly. Prepare ROEs and answer queries from El representatives.
- Execute audit-type reports to review for payroll errors.
- Maintain TD1 information, address changes, and banking information on employees.
- Calculate overpayments, prepare manual payments, and pay advice cancellations.
- Provide effective communication to the university community on the Time Entry system.
- Review audit report between payroll processing and submitting the pays to the bank for deposit.
- Train students or work-study employees on the Colleague system.
- Provide direct front-line support to all employee and agency inquiries regarding payroll issues for both campuses. Respond to difficult customers in a calm, tactful and diplomatic manner.
- Provide knowledgeable answers to T4/T4A inquiries. Complete any requests for duplicates.
- Complete EI inquiries sent to verify income earned to claims made by employees.
- Balance and distribute both the bi-weekly and timesheet payroll reports.
- Enter late timesheet data for all timesheet employees while adhering to pre-determined cutoff schedules.
- Electronically produce reports and distribute via email to the relevant deduction partners.
- Verify the timesheet data and submit changes. Check for unapproved hours prior to final payroll processing.
- Process Time sheet pay as required.
- Various administrative tasks. Other tasks as assigned.
Requirements/Skills:
- A recognized accounting/business diploma.
- Payroll Compliance Practitioner (PCP) certification from the Canadian Payroll Association (CPA) or willingness to obtain certification within a reasonable period is required.
- Minimum 3 years' relevant experience in Payroll administration working with an on-line computerized system.
- Sound understanding of accounting principles along with a high aptitude for math and attention to detail is required.
- Knowledge of Canada Revenue Agency guidelines as they apply to taxable benefits and payroll processing.
- Colleague End User Training would be an asset.
- Ability to work under pressure and achieve deadlines while maintaining accuracy.
- Customer service oriented and can provide accurate, clear, and concise direction to employees in a confident manner.
- Above average keyboarding skills are required to ensure accuracy.
- MS Office experience and Excel experience at the intermediate level.
Closing date for applications is October 26, 2022 at 4:30 PM. We thank all applicants for their interest but only those selected for an interview will be contacted.
The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.
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