The University of New Brunswick Fredericton welcomes applications for the position of Clerk PL5 (Junior Procurement Specialist) with Financial Services: Procurement. This is a continuing, full-time (36.25 hours per week) position with the SALAC employee group. The position is funded by the University Budget with a salary range of $22.02 - $26.05 per hour.
Reporting to the Manager of Procurement Services, the Clerk PL5 (Junior Procurement Specialist) receives, reviews, and processes requests for internal requisitions for purchase orders from departments on both campuses and produces Purchase Orders using the University's Enterprise Resource Planning software.
Position Summary:
- Receive all internal requisition for purchase order requests, review requirements, and approve or distribute requisitions to appropriate Procurement person for approval, if necessary.
- Check for and print all online requisitions for the Facilities Management department.
- Review requisitions to determine asset status, appropriate codes/currency exchanges, and apply correct GST/HST.
- Contact departments for additional information, as required, to ensure accuracy of information.
- Adjust and correct Purchase Orders as requested by departments. Respond to departmental purchasing issues.
- Set up new vendor addresses and edit existing vendors as required.
- Support the clients' needs and supply contracts. Manage solicitations, provide oversight and guidance on the procurement process, and provide recommendations for procuring options.
- Provide and/or support vendor management.
- Maintain the online procurement training manual. Train new users on the online procurement module.
- Work with Clients to prepare RFP/tender documents for posting. Assist with the development of an evaluation criteria that provides the client with the best chance at a successful outcome.
- Assist in completing RFP/tender analyses and prepare Recommendations to Award for approval.
- Distribute Purchase Order copies for all purchase orders produced by Procurement Services.
- Produce departmental correspondence and reports for Procurement Manager.
- Respond to general inquiries, procurement inquiries, direct clients on next steps, and provide advice.
- Manage contract signatures and maintain an up-to-date contract list.
- Assist with maintenance of the University's Fixed Asset System. Perform transfer process for fixed assets in Colleague. Calculate and assign tax rebated values for fixed assets. Advise Coordinator Financial Reporting of discrepancies or issues with fixed assets. Forward information to Budget for insurance purposes if required.
Requirements/Skills:
- A post-secondary certificate or diploma in a Procurement related field.
- 3-5 years relevant experience, including experience working with an online computerized procurement system, issuing solicitations, and running reports.
- Knowledge of provincial procurement legislation, university policies and procedures, and national and international trade agreements. Knowledge of the Colleague software would be an asset.
- Attention to detail, with speed and accuracy in data entry.
- Demonstrated excellent customer service orientation.
- Working knowledge of Microsoft Office 365 products such as Teams, Word, Excel, and Outlook.
Closing date for applications is September 27, 2022 at 4:30 PM. We thank all applicants for their interest but only those selected for an interview will be contacted.
The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.
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