The University of New Brunswick Fredericton welcomes applications for the position of Clerk PL5 (Administrative Officer) with Advancement Services in Development & Donor Relations (DDR). This is a continuing, full-time (36.25 hours per week) position with the SALAC employee group. The position is funded by the University Budget with a salary range of $22.02 - $26.05 per hour.
The Advancement Services team is responsible for processing all philanthropic donations made to UNB and managing the information systems, for Advancement (primarily DDR and the Alumni Office). The Administrative Officer is responsible for day-to-day records maintenance and donation processing operations within Advancement Services.
Note: This position was previously posted and closed on June 30, 2022. All applications will be resubmitted in the competition. Previous applicants need not reapply.
Position summary:
- Maintain up to date biographical and demographic information for all alumni, donors, and potential donors.
- Analyze and resolve data integrity issues such as duplicate records.
- Resolve issues within preset guidelines with respect to Advancement constituent data management.
- Create and update all Advancement constituent data.
- Maintain a continued awareness of privacy and other regulations pertaining to the proper use, storage, and dissemination of personal information of all constituent records.
- Record donations, GL postings, and receipting processes for all philanthropic gifts received by UNB.
- Maintain a current awareness of CRA (Canada Revenue Agency) regulations and properly apply them.
- Produce and distribute all acknowledgment letters and receipts to donors, both in print and electronic format.
- Research and develop updated methods of determining and verifying required information.
- Process coding requests and data cleanup processes.
- Audit gift processing entries.
- Perform all banking functions involved in the processing of philanthropic gifts. Collaborate to do monthly bank reconciliations.
Requirements/Skills:
- University degree or a combination of a two-year related diploma course and/or equivalent experience.
- Minimum of 4 years related experience.
- Demonstrated ability to work with a high degree of accuracy, efficiency, and confidentiality.
- Knowledge of rules and best practices for data management, privacy, and security of personal information.
- Excellent computer skills including high proficiency with Office365 and document merging experience.
- Knowledge of Colleague Advancement and Financial would be an asset.
- Knowledge of CRA rules for donations processing would be an asset.
- Excellent organizational, task management, and communication (written/verbal) skills.
- Knowledge of CRA regulations as they apply to charitable organizations along with other governing regulatory agencies such as PIPEDA (Personal Information Protection and Electronic Documents Act) that govern data management and business processing.
Closing date for applications is August 3, 2022 4:00PM. We thank all applicants for their interest but only those selected for an interview will be contacted.
The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.
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