The University of New Brunswick, Fredericton welcomes applications for the position of Executive Assistant with the office of the Vice-President (Advancement). This is continuing, full-time (36.25 hours per week) position with the APT employee group. The position is funded by the University Budget and the salary will be commensurate with qualifications and experience.
The Executive Assistant is accountable to the Vice-President (Advancement) for managing the VP's schedule, ensuring the VP's time is used effectively; providing professional and expert guidance to the VP on strategies to address specific issues and emerging initiatives; and overseeing the effective running of the VP (Advancement) Office. In fulfilling this role, the Executive Assistant provides administrative support not only to the VP (Advancement), but also to the Board of Governors Advancement Committee. The Executive Assistant also provides administrative support to the Director of Strategic Partnerships and liaises with the Resource Planning & Budgeting.
Position summary:
- Assist in the strategic management of the VP Advancement's Major Gift Donor Portfolio, including the nurturing of relationships with donors, any follow-up that arises from visits, phone calls, and email correspondence, and mounting donor contact reports within the Colleague Advancement system.
- Provide support for the President & Vice-Chancellor's meetings with alumni and donors, where appropriate.
- Provide professional support to the VP (Advancement) including, but not limited to, preparing correspondence, maintaining records/files, booking/arranging meetings, arranging travel, assisting with HR matters, arranging office purchases, and maintaining shared calendars.
- Act as Secretary to the Board of Governors Advancement committee. This includes, but is not limited to, developing the work plan and agenda in consultation with the Committee Chair and VP, developing/preparing supporting documentation, liaising with committee members, and taking minutes.
- Produce and process financial documents and maintain financial accounting for the VP's Office. This will include supporting the VP in the annual budget process.
- Provide administrative support to a number of groups/committees.
- Manage and coordinate special projects and events as assigned by the VP.
Requirements/Skills:
- Post-Secondary Diploma in Office Administration, Public Relations, or Business from a recognized institution. A university degree is preferred.
- Five years' related experience in an executive office environment or an equivalent combination of training and experience.
- Experience with office accounting and processing financial documentation.
- Excellent oral and written communications skills as well as analytical and problem-solving abilities.
- Superior organization and time management skills with an emphasis on attention to detail.
- Proven ability to develop and sustain relationships and to operate with a high degree of discretion, professionalism and diplomacy.
- Experience with MS Office applications and CRM software would be beneficial. Experience with minute taking.
Closing date for applications is June 10, 2022 4:00PM. We thank all applicants for their interest but only those selected for an interview will be contacted.
The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.
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