The University of New Brunswick welcomes applications for the position of Manager, Ceremonies and Events with the Office of the President. This is a continuing, full-time (36.25 hours per week) position with the APT employee group. The position is funded by the University Budget with a salary commensurate with qualifications and experience.
This university-wide position is accountable for leading, developing, coordinating, supporting, and executing major events (from graduation to awards dinners, ceremonies, and installations). This position reports to the Chief of Staff, but also works closely with the VPs and the Strategic Communications and Marketing Office to lead the planning and implementation of high-profile events across the UNB campuses.
Note: This position was previously posted and closed February 17, 2022. All applications will be resubmitted in the competition. Previous applicants need not reapply.
Position summary:
- Plan and oversee implementation of university-wide ceremonies for both Fredericton and Saint John campuses.
- Provide logistical details, communications updates, and foster positive working relationships.
- Develop, implement, and regularly update detailed plans for all aspects of events.
- Work with staff on both campuses to coordinate efforts, ensure consistency and efficiencies related to events.
- Document all aspects of planning and delivering in an easy-to-use reference and planning guide.
- Provide directions on writing and promotional requirements and manage website.
- Handle all non-academic inquiries regarding graduation and liaise with support services.
- Work closely with Registrars' Offices.
- Coordinate development of graduation materials (envelopes, invitations, programs, etc.).
- Plan/oversee implementation of major high-profile events and programs, announcements, and press conferences.
- Build and maintain relationships at all levels, both inside UNB and outside of UNB, to ensure expectations are met.
- Develop and implement processes to improve delivery of ceremonies and event marketing programs.
- Engage in both ongoing and targeted reviews of the event with a wide range of stakeholders to result in continuous improvement of the events.
- Develop and implement means to measure the success of ceremonies and event marketing programs and their impact on UNB's reputation, brand, and ability to engage with stakeholders more deeply.
- Contribute to growth and change regarding the planning and implementation of ceremonies, event marketing at UNB, depending upon shifts in our environment and changing trends.
- Track expenses related to the event budgets, ensure responsible stewardship of the funds, and provide regular updates to those responsible for the accounts and funds.
- Reconcile the budgets and provide recommendations for changes during the annual budgeting process.
Requirements/Skills:
- Undergraduate degree in Business Administration, Public Relations, Event Management or Hospitality & Tourism is preferred.
- At least 5 years' experience implementing major events for medium- to large-sized, complex organizations.
- Experience working in the public, private, and/or post-secondary-sector environments.
- Knowledge of event planning and production trends, best-practices, and standards.
- Ability to manage risk and troubleshoot issues at events.
- Ability to successfully perceive, navigate and respond appropriately to sensitive issues.
- Ability to work with people in varying roles inside and outside of UNB.
- Experience working in an environment where protocol, diplomacy and tact are required.
- Non-traditional hours of work may be required during peak times.
Closing date for applications is April 14, 2022 4:30PM. We thank all applicants for their interest but only those selected for an interview will be contacted.
The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.
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