The University of New Brunswick Fredericton welcomes applications for the position of Secretary PL4 with the Faculty of Computer Science. This is a 3-year term, full-time (36.25 hours per week) position with the SALAC employee group. The position is funded by the University Budget monies with a salary range of $20.45-$23.75 per hour.
The Secretary PL4 provides secretarial and administrative support to the Faculty of Computer Science working specifically with the Undergraduate and Graduate Co-op programs. This position requires the incumbent to know the procedures and regulations for the Co-op program, professional, and outreach programs within the Faculty of Computer Science.
Note: This position was previously posted and closed on December 21, 2021. All applications will be resubmitted with the competition. Applicants need not reapply.
Position summary:
- Schedule Co-op interviews, work with Co-op coordinators, employers, and students.
- Contact and notify students of meetings and deadlines.
- Enter job postings into the Co-op/PEP database. Process student job applications and maintain employer records for current and prospective employers.
- Instruct employers on creating accounts in the Co-op database and on issuing letters of offers to the students.
- Monitor Co-op database for new employer registrations and all incoming jobs from employers.
- Track and file receipt of work term goals, offer letters for work placement, evaluations, and work term reports.
- Record grading of reports for each student within the Co-op database. Maintain accurate and up-to-date files on Co-op/PEP students and eligible CS students interested in the Co-op/PEP program.
- Assist in organizing Co-op/PEP Orientation sessions, prepare the Co-op/PEP handbooks, provide up-to-date printed materials, and liaise with other UNB Co-op/PEP programs regarding Orientation.
- Maintain Co-op statistics for the faculty. Provide information to students, employers, faculty, and the public regarding the Co-op Program.
- Become familiar and assist with the Provincial and Federal funding programs available for Co-op students.
- Promote and administer new and existing exchange and articulation agreements. Support initiatives aimed at outreach, persistence, and conversion rates for our academic programs.
- Perform other duties and responsibilities assigned by the Faculty Admin Officer and Co-op Coordinators.
Requirements/Skills:
- High school graduation supplemented by a diploma or degree in Office Administration and 3-5 years' experience or an equivalent combination of training and experience.
- Excellent interpersonal skills and ability to work in a team environment.
- Ability to work effectively in a busy office with unavoidable interruptions.
- Experience in a technical field in an industrial setting.
- In depth knowledge of advanced computer applications is required.
- Must be well organized, able to work under pressure, able to prioritize the workload, and can establish and maintain effective working relationships.
- Knowledge of the University environment and Colleague would be an asset.
Closing date for applications is January 21, 2022 4:30PM. We thank all applicants for their interest but only those selected for an interview will be contacted.
The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.
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