The University of New Brunswick Fredericton welcomes applications for the position of Secretary PL3 with the Faculty of Education. This is a 1-year term, full-time (36.25 hours per week) position with the SALAC employee group. The position is funded by the University Budget with a salary range of $18.59-$22.02 per hour.
This position would report to the Associate Dean (Graduate Programs), receive guidance on day-to-day tasks from and work directly with other administrative staff members in the graduate office.
Position summary:
- Provide initial contact (email and telephone) for Graduate Programs office for faculty, staff, students, prospective students, and the general public.
- Communicate with instructors regarding student participation.
- Communicate with students regarding add/drop dates, fees, change in status forms.
- Manage notices to graduate listservs.
- Maintain updated statistics, spreadsheets, and files.
- Run Informer 5 reports.
- Monitor student status.
- Collect and manage student progress reports.
- Process student forms (add/drop, change in status, and leave of absence) to send to SGS.
- Conduct degree audits, complete student completion forms, prepare graduation list, and confirm graduation list with SGS.
- Issue completion letters (for programs and courses) to learners.
- Update final timetable rotation.
- Post contract academic instructor positions and process applications.
Requirements/Skills:
- Post-secondary diploma or certificate with a minimum 2 years of relevant experience.
- Experience in an academic setting, preferably with some of this in graduate programs is preferred.
- Ability to multitask, work at a rapid pace with accuracy, make decisions and meet deadlines.
- Ability to work both cooperatively as a team member and independently with minimal supervision.
- Friendly and flexible, with experience working with clients/customers, particularly in a cross-cultural environment.
- Proficiency with the Microsoft suite of applications; knowledge of UNB's Colleague system would be an asset.
Closing date for applications is December 3, 2021 4:30PM. We thank all applicants for their interest but only those selected for an interview will be contacted.
The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.
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