The University of New Brunswick Fredericton welcomes applications for the position of Payroll Administrator with Financial Services - Payroll. This is a continuing, full-time (36.25 hours per week) position with the APT employee group. The position is funded by the University Budget with a salary range of $39,379 - $49,225 per annum.
Reporting to the Payroll Supervisor, the Payroll Administrator processes various functions for the bi-weekly payroll run(s) for any person paid through the HR/Payroll module, inputs payroll deductions such as tuition fees and United Way, conducts post-payroll verification, produces Records of Employment, and completes administrative tasks.
Note: This position was previously posted and closed February 11, 2022. All applications will be resubmitted with the competition. Previous applicants need not re-apply.
Position summary:
- Prepare Receiver General remittance.
- Verify, prepare, and enter various payroll deductions.
- Ensure outstanding receivables are deducted off terminated employee's last pay. Update Record of Employment (ROE) database bi-weekly. Prepare ROEs and answer queries from El representatives.
- Execute audit-type reports to review for payroll errors. Verify BMO transfer for funds remitted to CRA.
- Maintain TD1 information, address changes, and banking information on employees.
- Calculate overpayments, prepare manual cheques, and pay advice cancellations.
- Provide effective communication to the university community on the completion of timesheet forms.
- Review audit report between payroll processing and submitting the pays to the bank for deposit.
- Train students or work-study employees on the Colleague system.
- Review the Non-active Employee Report and take appropriate action with their employee file.
- Provide direct front-line support to all employee and agency inquiries regarding payroll issues for both campuses. Respond to difficult customers in a calm, tactful and diplomatic manner.
- Provide knowledgeable answers to T4/T4A inquiries. Complete any requests for duplicates.
- Complete EI inquiries sent to verify income earned to claims made by employees.
- Prepare Confirmation of Earnings for student loan requests.
- Balance and distribute both the bi-weekly and timesheet payroll reports.
- Enter late timesheet data for all timesheet employees while adhering to pre-determined cutoff schedules.
- Electronically produce reports and distribute via email to the relevant deduction partners.
- Calculate/input one-time payments for employees whose termination date is before the pay end date.
- Verify the timesheet data and submit changes. Check for unapproved hours prior to final payroll processing.
- Verify the BMO transfer for the CRA remittance.
- Various administrative tasks. Other tasks as assigned.
Requirements/Skills:
- A recognized accounting/business diploma.
- Payroll Compliance Practitioner (PCP) certification from the Canadian Payroll Association (CPA), and active member of CPA with Continuing Professional Education (CPE) with the CPA or willingness to obtain certification within a reasonable time period is required.
- Minimum 3 years' relevant experience in HR/Payroll administration working with an on-line computerized system.
- Sound understanding of accounting principles along with a high aptitude for math and attention to detail is required.
- Knowledge of Canada Revenue Agency guidelines as they apply to taxable benefits and payroll processing.
- Colleague End User Training would be an asset.
- Ability to work under pressure and achieve deadlines while maintaining accuracy.
- Customer service oriented and can provide accurate, clear, and concise direction to employees in a confident manner. Able to adapt to changing conditions.
- Above average keyboarding skills are required to ensure accuracy.
- MS Office experience and Excel experience at the intermediate level.
Closing date for applications is March 25, 2022 4:30PM. We thank all applicants for their interest but only those selected for an interview will be contacted.
The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.
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