The University of New Brunswick Fredericton welcomes applications for the position of Clerk PL4 (Transfer Credit Coordinator) with the Registrar's Office. This is a continuing, full-time (36.25 hours per week) position with the SALAC employee group. The position is funded by the University Budget with a salary range of $20.45 - $23.75 per hour.
Under the direction of the Associate Registrar- Admissions, this position is responsible for the processing of transfer credit decisions and liaising with faculty and students in regards transfer credit assessment. This position is responsible for building transfer credit processes with faculties to increase turnaround times for transfer student applications.
- Track and verify a high volume of information and communications from current and prospective students, staff, and faculty regarding transfer credit evaluations at various stages of completion.
- Process faculty transfer credit request.
- Ensure decisions concerning transfer credit eligibility are communicated in a timely fashion to both applicants and current students. Manage communications to students regarding transfer credit assessment.
- Update, enhance, and maintain the UNB transfer credit database.
- Provide guidance to students through the transfer credit assessment process and communicate outcomes.
- Process and record both internal and external transfer credit decisions within the appropriate database, the Registrar's Office documents imaging system, and student information system (Colleague).
- Consult on UNB transfer credit and MOU agreements.
- Provide information to the Faculty/Department regarding UNB's policies and procedures while adhering to and upholding calendar regulations.
- Consult on the application and interpretation of UNB's transfer credit policy. Review decisions to ensure they are keeping with approved academic policy as determined by Senate.
- Work directly with high schools, students, and external bodies on advanced credit for high school students including, but not limited to, AP, IB, A-level, and college credit programs.
- Liaise with the Registrar's Office in Saint John to ensure consistent interpretation/application of transfer credit policy.
- Work with faculty/department to develop efficiencies and automation for transfer credit assignment and processing.
- Manage and develop transfer credit content on internal and public-facing websites.
- Work with CATNB to update the New Brunswick transfer credit portal.
- Provide back-up to the admissions office when needed.
- Work with the Associate Registrar, Admission Services on potential transfer credit policy changes.
- University Degree with a minimum 3 years' relevant experience. Equivalent combination of education and experience may be considered.
- Demonstrated ability to coordinate projects involving a variety of stakeholders, shifting priorities and tight timelines.
- Comprehensive knowledge of Microsoft O365. Experience with Colleague UI or other database management systems, and experience with document management software, Adobe Acrobat, Entrinsik Informer, and Footprints skills also preferable.
- Experience working in a confidential setting. Demonstrated good judgement in dealing with sensitive situations.
- Experience working in a fast-paced environment involving time-sensitive projects.
- High level of accuracy and attention to detail.
- Excellent and professional customer service and communication skills.
Closing date for applications is November 17, 2021 4:30PM. We thank all applicants for their interest but only those selected for an interview will be contacted.
The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.