The University of New Brunswick Fredericton is seeking applications for the position of Records Management, Access & Privacy Coordinator with the University Secretariat. This is a continuing full-time (36.25 hours per week) position with the APT employee group. The position is funded by the University Budget. The salary range for this position is $53,463 - $69,509 per annum.
Accountable to the University Secretary, the Records Management, Access and Privacy Coordinator contributes to effective management that allows the various academic and administrative units of the University to fulfil their responsibilities related to records management, access to information and protection of personal information and privacy.
Position summary:
- Update, maintain and deliver training and orientation programs for all members of the University community on compliance with the University's privacy policy and update and maintain the online protection of personal information website.
- Provide authoritative advice on the University's obligations with respect to privacy and the protection of personal information.
- Advise on privacy statements, data sharing agreements and other agreements or policies where privacy is a factor.
- Act as primary contact person in the case of suspected privacy breaches.
- Together with the Information Access Officer, Write and implement University records retention schedules.
- Together with the Information Access Officer, develop procedures to assist University units and departments in the implementation of best practices for effective records management for paper and electronic records.
- Play a leadership role with respect to application and implementation of procedures to respond to requests for access to and revision of personal information, including processes for receiving, documenting and tracking.
- Liaise with the Judicial and Policy Officer as may be required on matters related to the release of University records containing personal information, and interpretation of RTIPPA's privacy provisions as they apply to the University; If necessary, through the University Secretary, liaise with the University General Council.
- With the Information Access Officer and ITS, monitor systems development and operation for compliance with RTIPPA.
- Maintain current knowledge of applicable access to information, protection of personal information and privacy legislation and regulations.
- Assist Communications & Marketing in managing public perception of data protection & privacy practices for the University.
- Advise and brief the University Secretary as required on matters relating to access to information, protection of personal information and privacy.
Requirements/Skills:
- Completion of a University degree, accompanied by records and/or information and privacy studies, plus a minimum of two years' experience in the principles and practices of right to information; comprehensive understanding of specific relevant legislation (RTIPPA and PHIPA). Preference will be given to those with post-secondary or university designations in information and privacy studies.
- Experience in University or similar academic setting is preferred.
- Strong organizational and administrative skills, superior oral and written communication skills.
- Interpersonal skills to deal with all levels of administrators, faculty, staff, students, and the general public in an effective and courteous manner.
- The ability to plan, implement, monitor & evaluate projects, as well as the ability to establish priorities & work to deadlines.
- Identify and achieve priority objectives, organize work independently, fulfil assigned tasks and meet critical deadlines.
- Exercise discretion, diplomacy and tact.
Closing date for applications is September 20, 2021 4:30PM. We thank all applicants for their interest but only those selected for an interview will be contacted.
The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.
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