The University of New Brunswick Saint John welcomes applications for the position of Curriculum Systems Coordinator PL5 with the Office of the Registrar. This is a continuing full-time (29 hours per week) position with CUPE employee group. The position is funded by the University Budget with a salary range of $20.25 - $25.92 per hour.
The Curriculum Systems Coordinator PL5 is responsible for updating and maintaining curriculum records and related systems to support academic units and students, in a highly deadline driven environment.
- Update course records within the student information system (SIS), such as, but not restricted to course records, academic units, dates, course titles, descriptions, format options, prerequisites, status, etc.
- Identify, advise, and create equate codes, as directed by academic units and/or based on curriculum maintenance.
- Activate and track courses offered on registrar's or dean's warrant. Coordinate with academic units, faculties, and schools regarding adding to the next calendar and curriculum year of record.
- Review incoming course curriculum updates, for consideration by the Registrar and the Senate committees.
- Advise academic units regarding available course numbers, numbering processes, SIS and Senate approved curriculum codes, and course record history.
- Maintain the Senate Curriculum and Non-Credit Curriculum SharePoint sites, and related records.
- Create and maintain annual degree audits to support students and academic units. Liaise with academic staff, academic advisors, and transfer coordinator regarding usability.
- Assemble elective assessments by degree and academic program for new courses.
- Act as Recording Secretary to the Senate Curriculum Committee, and Senate Non-Credit Curriculum Committee.
- Record/prepare minutes, manage documents, plan/coordinate agendas, and coordinate project progress as Recording Secretary to the Senate Curriculum Committee and Senate Non-Credit Curriculum Committee.
- Coordinate with the Senate Office regarding curriculum documents and edits to the annual calendar edition.
- Coordinate and communicate the progress of new programs through the approval process to meet timeline goals with all internal partners.
- Conduct and review quarterly testing and maintenance on program systems platforms, or as needed.
- Support timetabling by activating new course sections and related room booking, based on the academic needs.
- Respond to inquiries from academic units regarding timetable, teaching space assignments, and curriculum records.
- Maintain awareness of systems integrated with curriculum records.
- Assist in projects as required, such as: committees, orientation, registration/graduation, etc.
- Adhere to a high degree of provincial and institutional privacy regulations and procedures.
- Other duties as required.
- Bachelor's degree. Equivalent combination of education and experience would be considered.
- At least one year of experience in a university setting, and two years of customer service experience. Experience in a records-related environment would be preferred.
- Experience with Word Suite, O365 and database required. Confidentiality and professionalism are required.
- Proven adaptability and flexibility.
- Excellent, reading, writing and comprehension skills.
- Experience in an Ellucian environment would be an asset.
Closing date for applications is September 3, 2021 4:00PM. We thank all applicants for their interest but only those selected for an interview will be contacted.
The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.