The University of New Brunswick Fredericton welcomes applications for the position of Secretary PL4 with the Faculty of Kinesiology. This is a continuing full-time (36.25 hours per week) position with the SALAC employee group. The position is funded by the University Budget with a salary range of $20.45-23.75 per hour.
The position is accountable to the Assistant Dean of Undergraduate Programs. The Secretary PL4 has two main responsibilities: advising students within two undergraduate degree programs and assisting the Assistant Dean of Undergraduate Programs with administrative tasks including recruitment and retention.
- Provide academic advising in person, via email, MS Teams and by phone to Kinesiology students in the Bachelor of Science in Kinesiology and Bachelor of Recreation and Sport Studies degree programs, with primary focus on year 1 and year 2 students such as assisting with course planning and registration.
- Audit and monitor student progress; foster student responsibility for monitoring their progress in meeting the requirements of their degree program.
- Provide administrative support to the Assistant Dean of Undergraduate Programs.
- Work in consultation with the Assistant Dean of Undergraduate Programs in the review, admission decision, and transfer credits for all transfer applications.
- Serve as the first point-of-contact for all inquiries from high school and transfer students.
- Meet with prospective students and parents on tours at UNB.
- Contact students who do not return/register for classes.
- Co-coordinate first year student orientation with the Coordinator and Peer Mentors.
- Update office files and student records.
- Collect, track, and analyze data (e.g., Faculty enrollment, alumni and graduate surveys).
- Perform updates to Faculty website and SharePoint site which undergraduate students rely on for resources and other information.
- Post information on Faculty social media platforms when required and monitor communication of social media pages pertaining to the undergraduate program.
- Undergraduate degree or equivalent post-secondary education or a combination of education and experience.
- 3-5 year of experience as an academic advisor in a university setting would be considered an asset.
- Excellent organizational, administrative, interpersonal, communication (oral and written) and listening skills.
- High level of attention to detail and high degree of patience are essential.
- Experience working with Colleague and M365, is preferred.
Closing date for applications is August 6, 2021 4:00PM. We thank all applicants for their interest but only those selected for an interview will be contacted.
The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.