The University of New Brunswick Fredericton welcomes applications for the position of Secretary PL5 with the Muriel McQueen Fergusson Centre (MMFC). This is a continuing, full-time (36.25 hours per week) position with the SALAC employee group. The position is funded by the University Budget with a salary range of $22.02 - $26.05 per hour.
This position is accountable to the Director and provides administrative and financial management support to the Director, the Associate Director and the staff of the MMFC. The incumbent is expected to provide a high level of administrative support to the Centre's staff.
Position summary:
- Act as receptionist for offices at the MMFC - first point of contact for visitors, telephone and email enquiries.
- Prepare and send information packages to key stakeholders, as requested, in a timely manner.
- Schedule, receive, process and distribute materials for Board meetings, committee meetings and other meetings, as requested.
- Provide administrative support to the Centre and its membership as required.
- Act as liaison with researchers beyond UNB and community partners for research needs, professional development training, and knowledge transfer.
- Assist in the maintenance of multiple accounts (operational, research and other). This includes the set-up new accounts, prepare financial reports and reconcile any financial discrepancies.
- Provide oversite of research and work-study students time-entry and payment processes.
- Assist with the preparation of budgets, grants and contracts.
- Assist the Director and Associate Director with the preparation of knowledge transfer events, workshops and conferences.
- Act as liaison for technical service requests and resolving technology issues.
- Schedule and monitor MMFC meeting room space.
- Purchase office supplies, maintain office equipment, track equipment pool usage, schedule building and equipment repairs.
- Perform other related duties as assigned.
Requirements/Skills:
- Post-Secondary Diploma and a minimum of 5 years of business, office administration, or other related experience.
- Due to the nature of the work at MMFC, caution, discretion and sensitivity are required.
- Competence in MS Office 365, online meeting software (Zoom/Teams).
- Excellent oral and written communication and interpersonal skills to deal with stakeholders.
- Basic accounting and financial management skills.
- Exceptional organizational skills to manage multiple priorities.
- Ability to meet deadlines, take initiative, use sound judgment, and work independently without direction.
- Ability to work in both French and English is preferred.
- Must be able to maintain confidentiality and deal effectively with faculty, staff, students, government stakeholders, community members, the public and victims of domestic violence.
- Experience with an enterprise computing system such as Colleague preferred.
- Knowledge of the UNB community, policies and procedures would be an asset.
Closing date for applications is April 12, 2021 4:30PM. We thank all applicants for their interest but only those selected for an interview will be contacted.
The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.
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