The University of New Brunswick Fredericton welcomes applications for the position of Administrative Coordinator, Strategy & Operations with Development & Donor Relations. This is a term ending October 26, 2021 (leave replacement), full-time (36.25 hours per week) position with the APT employee group. The position is funded by the University Budget with a salary range of $40,386 - $50,482 per annum.
The Office of Development and Donor Relations (DDR) is a unit within the Advancement portfolio, responsible for the cultivation, solicitation and stewardship of private donations made to UNB.
Position summary:
- Assist Director with daily schedule and strategic priorities. Coordinate intercampus meetings and travel, screen and prioritize requests, prepare for meetings, and direct/respond to inquiries and requests.
- Prepare and compose contact reports, memos, general correspondence, presentations and other letters.
- Track strategic priorities, monitor activity progress, and remind key participants of important dates and deadlines.
- Order and organize office supplies for the department.
- Maintain an extensive filing system which includes current and archived files, including sensitive and confidential information.
- Provide a first point of contact for donors who visit and call the office. Receive donations via various methods.
- Acquire working knowledge of the annual budgets, account codes, cash flow documents, and DDR trust and clearing accounts. Maintain and process financial records, including reconciling Procurement Card statements, as well as travel and expense claims. Maintain the DDR petty cash account.
- Collaborate with Advancement Level 1 personnel to troubleshoot technological problems.
- Provide general administrative duties as needed.
- Undertake special projects and other assignments as determined.
- Support and attend special events, as requested by the Director.
Requirements/Skills:
- Two-year business administration or office management diploma; or equivalent combination of related training and experience.
- Three to five years' experience in a senior administrative role, preferably in a university or fundraising environment.
- Superior communication skills and the ability to exercise tact, diplomacy and professionalism.
- Proven ability to take initiative.
- Strong organizational and time management skills.
- Ability to work independently with little guidance and ability to multi-task while working with a high level of attention to detail.
- Ability to work collaboratively with units within and external to UNB.
- Strong problem-solving and critical thinking skills.
- Excellent writing skills and proficiency with Microsoft Office, Colleague, Informer, D2L and Office 365.
- Working in a post-secondary environment would be considered an asset.
Closing date for applications is April 6, 2021 4:30PM. We thank all applicants for their interest but only those selected for an interview will be contacted.
The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.
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