The University of New Brunswick Fredericton welcomes applications for the position of Secretary PL5 with Undergraduate Awards. This is a continuing full-time (36.25 hours per week) position with the SALAC employee group. The position is funded by the University Budget with a salary range of $22.02 - $26.05 per annum.
Reporting to the Director- Undergraduate Awards, the Secretary PL5 is the frontline person who provides excellent customer service to prospective and current students, parents, guidance counselors, scholarship donors as well as to faculty and staff on both campuses. The Secretary PL5 is skilled at juggling many priorities, looks for innovative ways to improve the scholarship program and can meet tight deadlines.
- Provide a welcoming atmosphere for all visitors/callers to the Undergraduate Awards Office and respond to most inquiries.
- Explain the scholarship programs that UNB offers, provide information on the eligibility requirements and application processes, and provide guidance regarding regulations, policies, and procedures,
- Adhere to the strict observance of confidentiality.
- Manage the application processes to ensure the applications and supporting documents are received and are available for review by the Director.
- Maintain the scholarship information in Colleague, MS Access and the UNB online undergraduate calendar.
- Review and evaluate students' transcripts for specific aspects of eligibility under the different scholarship programs. Make decisions and prepare offers in certain circumstances.
- Arrange meetings of the Senate Undergraduate Scholarship Committee and other committees, book rooms, contact participants, prepare documentation, take the minutes of the meetings, and perform follow-up action.
- Assist in preparing complex reports for presentation to the University Senates, the Senate Undergraduate Scholarship Committee, administrators, and other committees.
- Manage scholarship opportunities that are outside UNB's scholarship program.
- Manage the daily operation of the Undergraduate Awards Office in the absence of the Director.
- Represent the Undergraduate Awards Office and make presentations at events in the absence of, or along with, the Director, Undergraduate Awards, on occasion.
- Some evening or weekend work and minimal travel may be required.
- Other duties as assigned by the Director, Undergraduate Awards.
- Post-secondary education, an undergraduate degree is preferred, experience in client service with a proven client service attitude, or an equivalent combination of education and experience.
- Ability to work well with high school and university students.
- Exceptional people and telephone skills demonstrating discretion, tact, and judgment.
- Exceptional organizational, verbal, and written communication skills. Attention to detail is a must.
- Proven ability to meet deadlines and provide quick reaction to requests.
- Exceptional computer skills including MSOffice, Adobe, and the use of Internet and e-mail programs. Experience with MS Access is considered an asset.
Closing date for applications is January 14, 2021 4:30PM. We thank all applicants for their interest but only those selected for an interview will be contacted.
The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.