The University of New Brunswick Fredericton welcomes applications for the position of Secretary PL4 (Research Data Clerk) with the Office of Research Services. This is a part-time (20 hours per week), 2-year term position with the SALAC employee group. The position is externally funded with a salary range of $20.45 - $23.75 per hour.
Please note: There is a possibility of this position moving to full-time (36.25 HPW) during this term.
Reporting to the Manager, Pre-Award Services, the Research Data Clerk PL4 triages the in-take, internal distribution and out-flow of research, intellectual property and knowledge transfer documents/agreements that flow through ORS as well as processing as appropriate said documents/agreements. When required, the Research Data Clerk will provide back-up support in the Office of the Vice-President (Research).
- Create files and maintaining the file system, arrange for signatures, send finalized agreements by mail or courier as necessary, etc.
- Update grant and agreement tracking tables. Maintain and update Access-based file database.
- Enter information from documents/agreements/grants into the research information database (ROMEO).
- Administer Request to Open Account Forms and Contract Authorization Forms for research accounts.
- Update and maintain the ORS website. Send out research notices through the Research Services listserve.
- Assist with the Purchase Order process.
- Oversee the internal ORS email.
- Assist with the annual archiving files exercise.
- Maintain the VPR/ORS policy repository.
- Book meetings including organizing Doodle Polls, booking meeting space and ordering catering.
- Provide back-up administrative support to the ORS/VPR offices (answer phone, open mail, greet clients) etc.
- Other duties as required.
- Successful completion of a recognized certificate/degree from a post-secondary institution relevant to the position or an equivalent combination of training.
- 3-5 years' of related experience.
- Experience in a service-orientated professional work environment. Professional and presentable demeanor.
- A significant level of computer literacy. Demonstrated proficiency in website maintenance, electronic communications, word processing, spreadsheet and database applications, preferably MS Suite.
- Strong organizational, analytical, written and verbal skills.
- Ability to multi-task, work in a team environment and work under pressure in a deadline-driven environment.
- Attention to detail.
Closing date for applications is December 21, 2020 4:30PM. We thank all applicants for their interest but only those selected for an interview will be contacted.
The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.