The University of New Brunswick Fredericton welcomes applications for the position of Clerk PL5 (Junior Procurement Specialist) with Financial Services. This is a continuing full-time (36.25 hours per week) position with the SALAC employee group. The position is funded by the University Budget with a salary range of $22.02 - $26.05 per hour.
This position is a member of the Procurement Services team and is one of three reporting directly to the Manager of Procurement Services. It is the responsibility of the incumbent to act as a Junior Procurement Specialist by receiving, reviewing, and processing requests for internal requisitions for purchase orders from departments on both campuses and to produce Purchase Orders through the use of the University's Enterprise Resource Planning software.
- Receive all internal requisition for purchase order requests, review requirements and distribute requisitions to appropriate Procurement person for approval if they are not to be handled by incumbent.
- Review, approve and process requisitions into Purchase Orders for all operating accounts, the Professional Development Accounts (PDA), and the restricted accounts for UNBFR and all accounts for UNBSJ including research regardless of value through the use of the University's Colleague software.
- Contact departments for additional information, as required, to ensure accuracy of information on requisitions and advise of any changes to the requisition or Purchase Order and obtain approval for changes.
- Set up new vendor addresses and edit existing vendors as required.
- Research vendors online for product information, and email addresses for emailing of Purchase Orders.
- Respond to departmental purchasing issues
- Work independently and proactively to support the clients' needs and resulting supply contracts, which may include, but are not limited to: managing solicitations, working collaboratively with the client on solicitations, providing oversight and guidance to the procurement process, vendor management and providing recommendations for procuring options
- Provide and/or support vendor management.
- Maintain the online procurement training manual used for Colleague, and train new users.
- Work with Clients to prepare RFP/tender documents for posting and Including assisting with the development of an evaluation criteria that provides the client with the best chance at a successful outcome.
- Maintain completed Purchase Order files.
- Assist in completing RFP/tender analyses and prepare Recommendations to Award for approval.
- Correspond with clients regarding any questions or issues with the online procurement module.
- Manage the Procure mailbox. Respond to procurement and general inquiries, direct clients on next steps, provide advice.
- Assist with maintenance of the University's Fixed Asset System in Colleague.
- Other duties as assigned by the Procurement Manager.
- Post-secondary diploma in Business Administration. A designation in procurement with experience will be considered.
- Minimum of 3-5 years relevant experience, including experience working with an on-line computerized procurement system, issuing solicitations, and running reports.
- Knowledge of provincial procurement legislation, university policies and procedures, and national and international trade agreements Knowledge of the Colleague software would be an asset.
- Demonstrated speed and accuracy in data entry.
- Customer service oriented.
- Working knowledge of Microsoft Office 365 products such as Teams, Word, Excel, and Outlook.
Closing date for applications is December 11, 2020 4:30PM. We thank all applicants for their interest but only those selected for an interview will be contacted.
The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.