The University of New Brunswick Fredericton welcomes applications for the position of Executive Assistant to the Vice-President (Advancement). This is a continuing full-time (36.25 hours per week) position with the APT employee group. The position is funded by the University budget and the salary will be commensurate with qualifications and experience.
The Executive Assistant is accountable to the Vice-President (Advancement) for overseeing the effective running of the VP (Advancement) Office. In fulfilling this role, the Executive Assistant provides administrative support to the VP (Advancement), the Advancement Directors' Group, and the Board of Governors Advancement Committee, and liaises with the President's Executive Team. The Executive Assistant also provides administrative support to the Director of Strategic Partnerships and liaises with the Resource Planning and Financial Manager.
Position summary:
- Assist with the management of the VP Advancement's Major Gift Donor Portfolio, including the nurturing of relationships with donors, any follow-up that arises from visits, phone calls, and email correspondence, and mounting donor contact reports within the Colleague Advancement system.
- Assist with the development and implementation of Moves Management strategies.
- Manage an Advancement Customer Relationship Management (CRM) Database.
- Provide administrative support to the VP (Advancement) including, but not limited to, preparing correspondence, maintaining records/files, booking/arranging meetings (booking rooms, catering, requesting parking passes), arranging travel, assisting with financial paperwork (travel and other expense claims, entertainment details, paying invoices, etc.), assisting with HR matters (setting up interviews, personnel forms, etc.), arranging office purchases (supplies, computers, phones, etc.), and maintaining shared calendars.
- Provide administrative support to a number of groups/committees including, but not limited to, establishing meeting schedules, calling for agenda items and setting agendas in consultation with the VP (Advancement), circulating agendas to the directors, attending meetings, taking minutes/recording follow-up actions, and circulating meeting notes to the directors.
Requirements/Skills:
- Post-Secondary Diploma in office administration from a recognized institution. A university degree preferred. Five years related experience in an executive office environment or an equivalent combination of training and experience.
- Excellent oral and written communications skills as well as analytical and problem-solving abilities.
- Superior organization and time management skills with an emphasis on attention to detail.
- Proven ability to develop and sustain relationships and to operate with a high degree of discretion, professionalism and diplomacy.
- Experience with MS Office applications. Experience with managing a CRM would be beneficial.
- Experience with minute taking or willingness to learn.
Closing date for applications is August 4, 2020 4:00PM. We thank all applicants for their interest but only those selected for an interview will be contacted.
The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.
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