The University of New Brunswick Fredericton welcomes applications for the position of Secretary PL5 (Lab Administrator) with the Department of Physics, MRI Research Centre. This is a term until December 31, 2022, part-time (20 hours per week) position with the SALAC employee group. The position is funded by the external monies with a salary range of $21.64 - $25.60 per hour.
The UNB Magnetic Resonance Imaging (MRI) Research Centre was established in 1994 and since then has established a world leading reputation in the area of MRI of Materials. The MRI Centre is interdisciplinary in its work and interacts with a large range of UNB faculty, researchers at other Canadian Universities, a variety of government agencies and national and international companies and is strongly associated with the Tier 1 Canada Research Chair in MRI of Materials.
Position summary:
- Prepare monthly and year-end statements and short term financial projections.
- Process paperwork that is required for invoicing clients and government agencies.
- Prepare forms and contracts in consultation with HR with regards to finances as well as those of outside funding organizations.
- Assist with submitting travel claims, personal reimbursement, PDA requests, advances and cheque requisitions for the centre. Oversee purchases of equipment and supplies in accordance with UNB procurement policy.
- Perform day-to-day financial transactions.
- Release announcements via email to faculty, staff and students when required.
- Responsible for tracking and monitoring expenditures on laboratory accounts by reconciling and preparing financial forms.
- Maintain accurate financial and administrative files.
- Organize and/or assist with various laboratory functions.
- Responsible for the initial contact for the majority of users of the laboratory. This includes reception of faculty, staff, senior administration, and members of the general public.
- Maintain Chair's daily schedule, set up meetings.
- Maintain general filing systems including confidential staff and student files.
Requirements/Skills:
- University degree in Business or College Diploma in Administration/Accounting.
- 5+ years of experience working in an academic or private sector setting
- Demonstrated ability and adaptability in a fast-paced environment with critical deadlines for many funding agencies.
- Exemplary skills in both administration and project financing.
- Self-motivated, high-performing and hands-on leader.
- Must be detail-oriented, organized, methodical and able to work independently or as part of a team.
- Demonstrated understanding of and experience related to research, industrial or academic, and knowledge of commercialization.
- Ability to interact and communicate with sensitivity to cultural differences and issues.
Closing date for applications, January 16, 2020 4:30PM. We thank all applicants for their interest but only those selected for an interview will be contacted.
The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.
| Apply Now |