The University of New Brunswick, Fredericton welcomes applications for the position of Secretary PL5 with the Department of Culture & Media Studies. This is a continuing full-time (36.25 hours per week) position with the SALAC employee group. The position is funded by the University Budget with a salary range of $21.27 - $25.16 per hour.
Reporting to the Chair, the Secretary PL5 performs a variety of crucial professional and administrative duties that facilitate the day-to-day operations of a department located in three different locations on campus.
- Provide administrative support for the department; maintain departmental email, phone, greet and deal with inquiries from students, other departments, etc.
- Coordinate department seminar rooms, media labs, and production spaces: keep a schedule and book requests for access; maintain spaces and oversee repairs and upgrades as needed;
- Keep an inventory of department-owned technology (A/V equipment, production equipment, software, computers); coordinate access to technology; maintain/update technology as needed; liaise with CETL (Classroom Technology & Services, Media Lab, etc.), ITS and Facilities Management regarding technology and space needs of faculty & students;
- Maintain department social media accounts;
- Assist the Contract Academic Instructor Assessment Committee with 30+ contracts annually; process stipend course proposals using the on-line system, collect and acknowledge applications, process contracts using Colleague.
- Assist with the yearly departmental budget submission; maintain budgets and budget files, liaise with Financial Services, review and prices travel expense claims and other expenses for the Chair's signature.
- Attend and take minutes for departmental meetings.
- Design, produce and maintain department brochures and course posters; design, produce and distribute flyers and posters for department events;
- Assist with course timetabling; collect and maintain course registration data, prepare reports on enrolment trends & assist the Chair in identifying issues to be addressed in the timetabling process, employ timetabling software to assist in scheduling courses.
- Maintain waitlists for courses and work with the Faculty of Arts Advisors during early registration; review course room assignments and possible room changes, maintain course files and students records as needed.
- Coordinate the hiring and processing of undergraduate Teaching Assistants/Graduate teaching Assistants.
- Other duties as assigned by the Chair.
- Post-graduate degree. University degree is preferred.
- 3-5 years experience in an office environment.
- High level of proficiency in Microsoft Office Suite.
- Basic knowledge of web editing/HTML.
- Familiarity with media production and/or graphic design would be considered an asset.
- Knowledge of Colleague would be considered an asset.
- High level of organizational skills and the ability to multitask.
- Excellent interpersonal and communication skills.
- Ability to work independently with minimal supervision and meet tight deadlines.
Closing date for applications, August 6, 2019 4:00PM. We thank all applicants for their interest but only those selected for an interview will be contacted.
The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.