Support Staff Employment Opportunity

Secretary PL3

College of Extended Learning - English Language Programme UNB Fredericton

Competition #:#012-18.19Closing Date:August 31, 2018 4:00pm
Employment Group:SALACSalary or Rate:$17.65 - $20.90 Per Hour
Employment Date:(tentative)As soon as possibleHours per Week:Full-Time (36.25 HPW)
Position Length:(tentative)ContinuingFunding:University Budget

Additional Notes

**NOTE: The position was previously advertised and closed May 31, 2018. Previous applicants need not re-apply. All applications will be re-submitted in the competition.


This position reports to the Manager of Operations & Administration, and deals daily, in both official languages, with the public in person, by telephone and via email. The incumbent will be responsible for maintain filing, registration records and for the preparation of various schedules, lists, correspondence and reports. This is a position of considerable responsibility in curriculum processing. A large part of the ongoing responsibilities of this position will be maximizing the educational benefit by formatting and proofing curriculum using a variety of software.
Representative Responsibilities
·    Act as Programme receptionist, maintaining appointments/schedules for both staff and clients.
·    Type schedules, lists, correspondence, and reports, in both official languages.
·    Process curriculum as generated from all course areas.
·    Maintain registration records and provide registration summaries at the conclusion of each module/session.
·    Assist with verification of financial transaction systems.
·    Process requests and application forms.
·    Provide and distribute information on the various course formats, on the telephone, in person, and by mail.
·    Assist in maintaining the filing system.
·    Operate computer workstation with proficiency in the use of various MS Office Suite programs.
·    Operate office equipment including Point of Sale Terminal, facsimile and photocopier.
·    Other duties as required
·    High school graduation supplemented by a one-year diploma.
·    Minimum of 3 years%u2019 related office experience or an equivalent combination of training and experience.
·    Fluency in both official languages is required.
·    Excellent working knowledge of, and experience with standard office software (Microsoft Office Suite).
·    Must be well organized, able to handle several tasks at once, prioritize, and be able to work in a team environment.
*Please note: Interview will be conducted in both official languages.*

The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.                                                                                           


For more information, please contact:

UNB Fredericton
Human Resources Room 102
Physics & Admin. Building
Fax: 506-453-4611

UNB Saint John
Financial & Admin. Services
Room 114/115, Oland Hall
Fax: 506-648-5714

We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted.
Applications will be accepted ONLY until the end of regular business hours on the closing date.