Support Staff Employment Opportunity

Secretary PL4

The Department of Electrical and Computer Engineering UNB Fredericton

Competition #:#091-17.18Closing Date:November 15, 2017 4:30pm
Employment Group:S.A.L.A.C.Salary or Rate:$19.41 - $22.55 Per Hour
Employment Date:(tentative)As soon as possibleHours per Week:Full-Time (36.25 HPW)
Position Length:(tentative)4 Year TermFunding:External Funding


The Secretary PL4 will be responsible for the Centre’s Administrative duties, with a particular responsibility for administration of a multi-year, collaborative research and development project sponsored by Emera Inc. and the Atlantic Canada Opportunities Agency.
Representative Responsibilities
·    Coordinate preparation of reports, proposals, presentations, and other documents, including Word, PPT and Excel documents.
·    Coordinate HR matters, including student, PDF and staff forms and assisting students at direction of faculty members.
·    General office administration, e.g. preparing travel reimbursement claims for faculty, preparing procurement documents for equipment orders, answering phones, staffing office, etc.
·    Review AIF financial claims and coordinate preparation of AIF reports, including quarterly, annual and final reports.
·    Coordinate meetings and events, including ordering food and beverages, preparing and distributing invitations and agendas, preparing and distributing minutes, etc.
·    College diploma in office management or equivalent experience in an administrative and/or financial role.
·    3 to 5 years’ experience in an administrative and financial role, preferably in a university.
·    Excellent interpersonal and communication skills.
·    Knowledge and experience working with university faculty, staff and students.
·    Computer skills including experience with Microsoft Office (particularly Word, PPT, and Excel) and Adobe Acrobat Pro.
·    Ability to work independently, accurately and responsibly.
·    Attention to detail and experience prioritizing and performing work with minimum supervision.
·    Previous experience working successfully with confidential and sensitive material.  
** To be given consideration for this competition, you must demonstrate how, when and where you acquired the requirements outlined for this position. Your resume must present education and work experience in chronological order, with work experience detailed in both months and years, and whether it was part-time or full-time**


For more information, please contact:

UNB Fredericton
Human Resources Room 102
Physics & Admin. Building
Fax: 506-453-4611

UNB Saint John
Financial & Admin. Services
Room 114/115, Oland Hall
Fax: 506-648-5714

We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted.
Applications will be accepted ONLY until the end of regular business hours on the closing date.