Support Staff Employment Opportunity

Secretary PL5 (Admissions Officer - Domestic)

Registrar UNB Fredericton

Competition #:#079-17.18Closing Date:October 20, 2017 4:30PM
Employment Group:S.A.L.A.C.Salary or Rate:$20.90 - $24.73 per hour
Employment Date:(tentative)As soon as possibleHours per Week:Full-Time (36.25 HPW)
Position Length:(tentative)ContinuingFunding:University Budget


Reporting directly to the Associate Registrar – Admissions, provides expertise in the selection of Canadian and Permanent Resident applicants for admission to undergraduate programs at UNB (Fredericton). The Admissions Officer analyzes qualifications utilizing University admission standards; processes admission evaluations and manages all admission related communication; acts as a resource to guidance counselors, members of the University community and others seeking admissions support.  
Representative Responsibilities
·    In-depth knowledge of calendar admission criteria for all faculties and their respective programs and adheres to all appropriate Admissions policies.
·    Maintains communication with faculties and departments to enhance the process of Admissions and establish positive working relationships.
·    Responsible for ongoing communication with individual prospective students regarding admission matters such as application process, programs of application, entrance requirements and approved upgrading options.
·    Articulately and promptly responds to admission inquiries while ensuring the integrity of information provided.
·    Responsible for all aspects of application data management, including daily import of online applications and manual data entry of paper applications.
·    Record and manage all supporting application documents, manage communication to applicants concerning outstanding documents and application status.
·    Authenticates official documents according to established Admission procedures.
·    Read, interpret and evaluate students’ academic credentials and has authority to make admissions/denial decisions in accordance with approved admissions policies;
·    For non-high school applicants in particular, prepare the application file for admission and transfer credit assessment by the appropriate faculty. Liaise with Faculty staff to ensure efficient application management and act as a resource on admission matters. Assist with the assessment of transfer applicants for scholarship purposes.
·    Manage all aspects of electronic and written correspondence to applicants throughout the admissions process.
·    Act as the front line Admissions representative at targeted recruitment events offering Admission on the Spot™.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              
·    Participate as an active member of the Registrar’s Office and Admissions team in a respectful positive manner with a focus on customer service. Assist on special projects when required and assist in other areas of the Registrar’s Office as assigned.
·    Undergraduate degree with five years’ related experience preferred. An equivalent combination of education and experience may be considered.
·    Detailed knowledge of admission terminology and experience working with high school and university students in a service-oriented environment considered an asset.
·    Demonstrated ability to operate a variety of software, comprehensive knowledge of MS Office, experience with Colleague UI® or other database management systems, and experience with document management software is preferred.
·    Demonstrated ability to learn and apply institutional policies and procedures.
·    Experience working in a confidential setting and demonstrate good judgement in dealing with sensitive or problem situations.
·    Superior professional written and verbal communication, critical thinking, and problem-solving skills.
·    Ability to demonstrate self-direction, aptitude to work in a service-oriented environment as both a member of a team and independently.
·    High level of accuracy and attention to detail. Ability to work on weekends/evenings during peak admission periods.
** To be given consideration for this competition, you must demonstrate how, when and where you acquired the requirements outlined for this position. Your resume must present education and work experience in chronological order, with work experience detailed in both months and years, and whether it was part-time or full-time**


For more information, please contact:

UNB Fredericton
Human Resources Room 102
Physics & Admin. Building
Fax: 506-453-4611

UNB Saint John
Financial & Admin. Services
Room 114/115, Oland Hall
Fax: 506-648-5714

We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted.
Applications will be accepted ONLY until the end of regular business hours on the closing date.