Properties Committee

(as amended by Board of Governors 22 October 1999, 17 April 2003, 16 February 2012, 18 October 2012, 4 December 2014, Executive Comm 27 February 2015)

1.  Committee Name

The Committee will be called the Properties Committee, hereinafter referred to as the Committee.

2.  Status

The Committee is a standing committee of the Board of Governors, hereinafter referred to as the “Board” of the University of New Brunswick, hereinafter referred to as the “University”.

3.  Mandate

This Committee is responsible to support the University’s mission and strategic plan, institutional plans, priorities and objectives by ensuring that the University manages its properties and facilities to derive the greatest benefit to the University.

4.  Scope of Duty

a)  Governance and Oversight

  1. Ensure that all property owned or in the charge of the University is managed:

  • To advance the University’s mission, strategic plan, institutional plans, priorities and objectives.
  • To reflect positively on UNB’s image and further its reputation.
  • To contribute to the University’s long-term financial sustainability.

  2. Monitor and report to Board, at least annually, on progress towards Committee mandate.

b)  Land Endowment

  1. Ensure the management of UNB’s Properties:

  • Is guided by the University’s Land Management Strategy.
  • Promotes growth of the endowment to support teaching, research and revenue generation opportunities.
  • Support opportunities to achieve multiple priorities and objectives.

  2. Provide direction for the:

  • Updating of the Land Management Strategy, Campus Plans and associated plans as appropriate.
  • Purchase, receipt, exchange, development, sale, disposition or lease of any University property.
  • Acceptance of any property donations.
  • Designation and management of Heritage Conservation Lands (the Creighton Conservation Lands) and Heritage Development Lands.
  • Planning, design, construction, demolition, renovation or change in use of any University property deemed to be of significant risk or profile.
  • Identification and management of property risks.

   3. Secure optimal value in any property related transaction.

c)  Real Estate Development

  1. Ensure the University’s real estate development policies, plans, priorities and objectives support the University’s mission.

  2. Provide direction for the development of UNB properties with regard to:

  • Demonstrating an appropriate level of excellence in planning, design and environmental standards.
  • Demonstrating UNB is a good land steward.
  • Achieving an appropriate economic return.
  • Utilizing a best practice approach.

  3. Assess external commercial property leases with regard to UNB’s obligations, risks and revenue.

  4. Monitor real estate and leasing development activities.

d)  Facilities Planning and Use

  1. Ensure the University’s Campus Plans embody the University’s objectives and goals.

  2. Ensure the University’s Capital Planning policies, priorities and objectives promote the University’s mission.

  3. Provide direction on the planning, design, construction, operation and maintenance of University properties and facilities with regard to:

  • Developing high quality teaching, learning and research, social, living, recreational and ancillary spaces.
  • Optimizing the use of campus assets (land, facilities and spaces).
  • Preserving the site and architectural characteristics of the campuses.
  • Creating environmentally sustainable campuses.

  4. Monitor and report to Board on the progress of major capital projects.

e)  Other                              

  1. Perform other property or facility related functions as assigned by the Board.

5.  Authority

   1. Review and make recommendations to the Board on matters concerning property and facilities owned by or in charge of the University.

   2. Maintain oversight, at the appropriate governance level, on institutional and strategic issues related to the stewardship, the management and operation of the University’s Land Endowment including all facilities owned by or in the charge of the University.

  3. Act on matters as delegated by the Board.

6.  Composition

a)  Voting members appointed by the Board:

  • A maximum of 5 Board members
  • The Committee Chair
  • The Board Chair, ex officio
  • The President, ex officio

b)  Voting Advisors:

  • Individuals (maximum of 3) who are not Board members but who, having an interest and expertise in areas related to the mandate of the Committee, will be invited by the Nominating & Review Committee, on the recommendation of the Chair of the Properties Committee, to attend meetings and provide advice to the Committee.  Advisors serve a three-year term with the possibility of re-appointment.

c)  Non-voting officials appointed by the President:

  • Associate Vice-President (Capital Planning and Property Development)
  • Manage of Real Estate and Property Development
  • Vice-Presidents (Academic (Fredericton), Saint John, Research, Administration & Finance)
  • Treasurer (Secretary)
  • Assistant Vice-President (Financial and Administrative Services)

7.  Committee Rules

a)  Quorum

     Committee quorum required to transact business requires a simple majority of voting Committee members.

b)  Voting Rule

     The vote in favour of a resolution by a simple majority of voting Committee members present at the meeting will be considered a resolution that is carried and endorsed by the Committee.

c)  Committee Leadership

     The Board of Governors, upon the recommendation of the Nominating and Review Committee, will appoint the Committee Chair and Vice-Chair.  The Vice-Chair will act in the absence of the Chair.  The Vice-Chair must be a Board member.

d)  Orientation and Continuing Education

     The Committee will provide an orientation for new Committee members.

e)  Work Plan

     The Committee will approve an annual work plan.

f)  Open and Closed Sessions

     The Committee’s deliberations will normally be conducted in closed session, permitting only the attendance of the voting and non-voting individuals cited in Section 6, Composition above.

g)  Attendance by Others

     The Committee Chair or the President may authorize the attendance of non-Committee members to a Committee meeting.  The Committee Chair may grant speaking privileges to such individuals.  No voting privileges will be granted.

h)  Meeting Format

     The Committee will normally meet in person to conduct its business but the Committee Chair may authorize meeting, member attendance and/or voting by means of electronic media.

i)  Annual Committee Assessment

    The Committee will undertake an annual assessment of Committee performance.