Executive Committee

(as amended by the Board of Governors, 20 November 1996, 3 February 2005, 18 May 2005, 26 May 2015)

(a) Composition

The President, Chair and Vice-Chair of the Board, the Immediate Past-Chair of the Board, the Chair of the Human Resources Committee, and four other members of the Board such that at least one member of the Committee shall be an elected faculty member within paragraph 23(1)(m) of the University of New Brunswick Act.

The membership of the Committee other than the President, Chair and Vice-Chair of the Board, the Immediate Past-Chair of the Board and Chair of the Human Resources Committee, shall be appointed by the Board upon the recommendation of the Board Nominating and Review Committee.

The Secretary to the Board shall be the Secretary to the Executive Committee.

Term: Three years, or until the expiry of Board office if sooner

Chair: The President as specified in Section 44(1) of the University of New Brunswick Act. The Chair is entitled to vote on any matter before the committee.

Note:  The President and the Committee believe it would be more appropriate for the Chair of the Board to be Chair of the Executive Committee.  Under Section 62 of the Act, the President may delegate any of his powers, duties or functions.  Pending review and revision of the Act, The President has delegated the power, duty and function as Chair of the Board Executive Committee to the Board Chair.

                                                                           In effect as of 3 February 2005

Quorum: Fifty percent of the voting members

Meetings: Normally, the Executive Committee will meet prior to each Board meeting.  The Chair or Vice-Chair of the Board, or the President, or any two members of the Committee by written request, may call a meeting of the Executive Committee. Notice of a meeting of the Executive Committee shall be provided to each member of the Committee at least forty-eight (48) hours before the time set for the meeting, and shall include an agenda of the business to be transacted.

(b) Terms of Reference

1. The Executive Committee shall have the authority to act for, and exercise the powers of, the Board of Governors, subject to any regulations or directions which the Board may from time to time impose, in relation to the following matters:

a) any urgent matter which arises in the interval between regular meetings of the Board, including the summer months, that in the opinion of the Chair or Vice-Chair of the Board or the President, or any two members of the Committee, requires prompt action;

b) specific matters referred to it by the Board, a committee of the Board, the Chair or Vice-Chair of the Board, or the President and not falling within the terms of reference of other Board standing committees.

 

2. The Executive Committee may:

a) identify and review any matters relating to the property, revenue, personnel and other affairs of the University prior to the submission of such matters to the Board, and refer such matters to the Board, a Board committee or the Administration;

b) prepare or cause to be prepared and submitted to the Board or Board Committee such information, study or report as the Executive Committee considers pertinent to assist in the consideration of such matters by the Board;

c) make any recommendations to the Board on such matters, and to facilitate the Board’s function, as it deems appropriate;

d) provide advice and assistance to the President and the Chair of the Board in the carrying out of their functions and responsibilities.

 

3. The Executive Committee shall report all business transacted by it to the next following Board meeting.