Advancement Committee

(first approved by Board of Governors, 23 October 1998; Name changed from External Relations and Revised T of R approved 17 May 2006; 19 October 2006, 18 October 2007, 14 February 2008, 21 October 2010 and 18 October 2012)

1. Committee Name

The committee will be called the Advancement Committee, hereinafter referred to as the Committee.

2. Status

The Committee will be a standing committee of the Board of Governors, hereinafter referred to as the Board, of the University of New Brunswick, hereinafter referred to as the University.

3. Mandate

The Committee advances the University’s mission and vision, aligns with its values and supports the institutional plans, priorities and objectives by ensuring that the University:

a. enhances its identity and safeguards its reputation ;
b. establishes and maintains key strategic relationships; and
c. garners maximum institutional support through development and philanthropy.

4. Scope of Duty

a. University Advancement Governance Oversight

1) Ensure that the University’s advancement policy, plans, priorities and objectives:

a) sustain the University’s long-term independence, success, viability and welfare;
b) advance the University’s mission and vision, align with its values, and support its institutional plans, priorities and objectives; and
c) demonstrate and maintain a commitment to a culture of principles and high standards of ethics and conduct.

2) Monitor and report to the Board, at least annually, on progress toward advancement goals and performance measurement as well as advancement trends, emerging issues, opportunities and risks.

b.University Identity and Reputation

1) Enhance the University’s identity and profile at the international, domestic, provincial, regional,municipal and institutional levels, to advance the interests of the University.

2) Safeguard and enhance the University’s reputation to advance the interests of the University.

c. University Strategic Relationships

1) Ensure that the University promotes, enhances and maintains key strategic relationships:

a) with entities and individuals including, but not limited to, stakeholders, constituencies,alumni, government officials, donors and friends, opinion leaders, the corporate community, sister institutions and peer groups, funding sources and agencies; and
b) which positively influence opinions, actions and decisions which advance the interests of the University.

2) Ensure that the University identifies and effectively interprets strategic communication themes and key messages to targeted audiences, to enhance relationships and influence opinions, actions and decisions which will advance the interests of the University.

d. University Philanthropy and Development

1) Recommend Board approval of long-term and annual advancement plans, priorities and objectives,including fund-raising, friend-raising and garnering alternate sources of support, to advance the interests of the University.

2) Recommend Board approval of broad institutional advancement policies which guide decisions related to philanthropy and development including, but not limited to, accepting, declining and using gifts, donor recognition, and the philanthropic naming of physical assets or academic entities.

3) Ensure that the University’s philanthropic and development policies, plans, priorities and objectives promote revenue generation to advance the University’s interests.

5. Authority

a. Review and recommend Board approval of institutional advancement policy, plans, priorities, and objectives.

b. Approve secondary policy matters which align with Board-approved parent policy, and report the decision to the following Board meeting.

c. Approve advancement proposals which promote the University’s interests, for which adequate funding is available within approved University budget sources, to the value of $50,000, and report the decision to the following Board meeting.

d. Review and report to the Board, at least annually, on progress toward advancement goals and performance measurement, as well as advancement trends, emerging issues, opportunities and risks.

e. Maintain oversight, at the appropriate governance level, on institutional and strategic issues related to University advancement.

6. Composition

a. Voting Members appointed by the Board

1) A maximum of 5 Board members, one of whom will be a student Board member
2) The Committee Chair
3) The Board Chair, ex officio
4) The President, ex officio

b. Non-voting Officials appointed by the President

1) Vice-President (Advancement)
2) Committee Secretary
3) Other officers, as determined by the President

c. Non-voting Advisors

Individuals who are not Board members but who, from time to time, are invited by the Committee Chair to attend meetings to provide advice to the Committee.


7. Committee Rules

a. Quorum

The attendance at a meeting of a simple majority of voting Committee members will constitute the committee quorum required to transact business.

b. Voting Rule

The vote in favour of a resolution by a simple majority of voting Committee members will be considered a resolution that is carried and endorsed by the Committee.

c. Committee Leadership

The Committee Chair and Vice-Chair will be appointed by the Board of Governors upon the recommendation of the Nominating and Review Committee. The Vice-Chair will act in the absence of the Chair.

d. Orientation and Continuing Education

The Committee will provide an annual orientation for new and continuing Committee members and will normally include an education session during each of its regular meetings.

e. Workplan

The Committee will approve an annual workplan.

f. Annual Report

The Committee will review, approve and submit to the Board an annual report of its activities in support of its mandate.

g. Open and Closed Sessions

The Committee’s deliberations will normally be conducted in closed session, permitting only the attendance of the voting and non-voting individuals cited in Section 6, Composition, above. The Committee, by means of a vote, may decide to meet occasionally or regularly in the presence of the public.

h. Attendance by Others

The Committee Chair or the President may authorize the attendance of non-Committee members to attend a Committee meeting. The Committee Chair may grant speaking privileges to such individuals. No voting privileges will be granted.

i. Meeting Format

The Committee will normally meet in person to conduct its business but the Committee Chair may authorize meeting, member attendance and/or voting by means of electronic media.

j. Annual Committee Assessment

The Committee will undertake an annual assessment of Committee performance.