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Inside UNBFaculty Guide to Ordering Library Material
Funds
Funds are available to all faculty members in each department/discipline for the purchase of new library material in print, electronic or audiovisual format to support courses and research. Faculty is encouraged to take part in the collection development. Progress reports are sent from Acquisitions to the Deans, Chairs, and Discipline Library Coordinators throughout the year showing the status of funds for each department.
The funds available for library acquisitions of monographic orders are divided into allocations for departments/disciplines. The distribution of funds is based on a formula that takes into consideration such factors as percentage of courses, enrollment, and faculty.
Recommendations
Books (Print or Electronic): Recommendations for library book acquisitions can be submitted directly to Acquisitions, to the attention of Gail Correia, or may be coordinated through the Liaison Librarian. An online order request form is available for your convenience. Print order request forms are also still available from the library. The use of library order forms, in either format, will expedite the ordering process, but is not required.
Subscriptions or Standing Orders: Because they represent ongoing commitments to library allocations, subscriptions or standing order requests must be approved by the Department Chair before being sent to the library for final approval. Subscription/Standing Order request forms are available from Acquisitions or by contacting your Liaison Librarian.
Audiovisual Material: The library will purchase audiovisual material in current supported formats. Order requests for video purchases are submitted to Acquisitions using the same process used for books. It is helpful if distributor information, links to websites or print brochures accompany the request. Video performance rights will be verified by Acquisitions before the purchase is made. The University has two licenses that cover educational performance rights for many studios/distributors. Faculty members who preview a physical video and wish to have it acquired by the library should note that the library enters into the process at the purchasing stage.
If there are any questions about the ordering process, please contact Gail Correia at legere@unbsj.ca or phone 648-5705.
Rush and Notifications
Although some items arrive in a couple of weeks, it can take approximately two months from the time an order request is received until library material arrives. Factors such as availability from the publisher and pre-shipment binding/processing can affect this time frame. Orders for urgently-needed material should be marked as RUSH, and they will receive priority for ordering and cataloguing.
Please note on your order request form if you would like the library to place a hold on a particular item or if you need it rushed. Please provide your 9-digit library barcode ID. You will be notified when the material is ready to be charged out. Items on order or recently received can be viewed in the Quest version of the library catalogue. Upon request, a received item can be available within 24 hours. Please contact Acquisitions at 5705 or Gail Correia concerning items on order or received.
Dates to Remember
- September to March: monthly fund reports are sent to Deans, Chairs, Discipline Library Coordinators.
- January to February: Requests for items required for the Spring and Summer sessions should be submitted.
- May 1: The new fiscal year begins. Library money is available. Please send order requirements consistently throughout the fiscal year.
- May to July: Requests for items required for beginning of fall term should be submitted.
