Employee Relationships

Employee categories are either that of faculty, staff or student.

  • Staff hiring is done through Human Resources (Fredericton and Saint John)
  • For student hires please refer to Hiring Students – most student hiring is done at the departmental level.

Note: A student may be an employee and an employee may be a student but the primary purpose of their relationship for the purpose of the job requirement will determine which is their primary category.

What determines the type of employee-employer relationship?

The duration and length of the employment and the number of hours worked per week determine the type of employee relationship and benefit entitlement.

  • They will be either in a Continuing or Term position
  • They will be in a position that is either Full-time or Part-time
  • They will be paid and Annual Wage (Guaranteed Hours)  or an Hourly Rate (Varying Hours)

Is this a Permanent (Continuing) or Temporary Assignment?

  • A Continuing Employee is an employee with a specific start date but no end date and normally is paid from a university operating account
  • A Term Employee has a specific start and end date and can be paid from a university operating account or research account

Length of Contract for term Employees

Length of contract or appointment for employees (staff and student) can be broken into two categories:

  • Employees hired for less than 12 months*
  • Employees hired for 12 month or longer

*Note: Hiring practices are different for employee who are hired for less than 6 months so please referring to How to I go about Hiring.

Full-time or Part-time

How many hours a week the employee is working determines if they are in a full-time position or part-time position.

  • Up to 28 hours, a week would designate a part-time position
  • 29 to 36.25 hours a week would designate a full-time position

Note: The length of the appointment and the number of hours worked per week determine whether the employee is entitled to any benefits or not.

Annual Wage or Hourly Rate (Timesheets)

  • Annual Salary: Require that the employee work and be paid for the same number of hours each pay period and on the same work schedule.  In the case of guaranteed hours, the employee will be set up with an annual rate of pay and be paid the same each pay period for regular time worked. This means the wage is reported as an annualized amount (prorated for the term if less than 12 months) even if indicated as an hourly rate.
  • Hourly Rate: If the hours/days of work will vary, the employee will need to be set up to be paid on a timesheet basis. The employee will be paid each pay period for the number of hours submitted and approved for payment. The means the employee has an hourly rate and a work schedule that can vary.

Note: The length of the appointment and the number of hours worked per week determine whether the employee is entitled to any benefits or not. It also determines whether the employee receives vacation entitlement or vacation pay and how the employee is paid for statutory holidays.