The principal responsibility of contract academic librarians is to support the academic work of the University through the provision of professional library services.

Assessment Process

Contract academic librarians are normally formally assessed following the third term of an assignment within a five year period for Right of First Refusal (ROFR).  This means that when the libraries are hiring for a new assignment, librarians holding ROFR for that assignment are given first consideration when they apply.

There are two ROFR assessment periods each year, in the fall and winter semesters.  Librarians who are eligible to apply for assessment will receive a notice of assessment from the Vice-President's office late in the preceding semester.  All employees receiving notices must notify their head librarians by the end of the second week of the new semester regarding whether they are planning to apply, defer, or decline assessment.  All ROFR applications must be received by the end of the first month of the new semester by the head librarians, who form Contract Academic Librarian Assessment Committees to assess the relevant applications and inform their employees of the result.  Librarians have the right to submit a written response within ten days.  Employees receiving a satisfactory evaluation are granted a ROFR for the relevant assignment for the following five years.  Please see Article 19B.03 of the Collective Agreement for further details.

Assessment Package

The assessment of contract academic librarians is based on the contents of the official file and a self-assessment letter, as stated in the Collective Agreement.  The following outline is aimed to assist with preparation of the assessment package.  For detailed information on assessment, please refer to Article 19 of the Collective Agreement.

(1) Description of assignment(s)

Describe the terms of the assignment(s), including the library, department, weekly hours, commencement and end dates, and nature of the duties performed.

(2) Self-assessment letter

Provide a self-assessment of performance of the assigned duties.

(3) Academic service

Where the librarian performs assessable academic service, a description of this service should be included.