Support Staff Employment Opportunity

Executive Assistant/Project Coordinator

Office of the Vice President Research UNB Fredericton

Competition #:#042-14.15Closing Date:June 26, 2014 4:00PM
Employment Group:A.P.T.Salary or Rate:$34,637 - $43,298 Per Annum
Employment Date:(tentative)As soon as possibleHours per Week:Full-TIme (36.25 HPW)
Position Length:(tentative)1 Year Term, with the possibility of extensionFunding:External Funding


This position is accountable to the Office of the Vice President (Research) for the coordination of various projects and initiatives under the responsibility of the Vice-President (Research) Office.
Representative Responsibilities
   Coordinate and maintain various new and existing initiatives that are, or will be, under the domain of the VP Research.
   Manage the promotion of research and/or researchers at the university (using mechanisms such as video, articles, web etc.)
   Explore various avenues of research activity, by way of databases such as the ROMEO system within the Office of Research Services.
   Creation of the VP Research and Office of Research Services Annual Report.
   Management of all aspects of the VP Research and Office of Research Services website.
   Coordinate the selection process behind various VP Research Awards, Fellowships, and Visitorships.
   Arrange events from concept to production with varying levels of prominence and detail.
   Manage meeting materials for various committees (taking minutes, tracking action items, creating agendas etc.)
   Ensure that all deadlines and procedures are followed and carried out effectively.
   Handle high level request for information and data that are funnelled into the office and are of a confidential nature.
   Create first draft versions of letters, reports, speeches and presentations for review and approval.
   Create and maintain datasets of information of varying degrees of confidentiality.
   Conduct financial transactions for the immediate Office of the VP Research (travel claims, cheque requisitions, PO requests etc.)
   Maintain a strong working relationship with all University departments or faculties in an effort to remain up to date on research activities and accomplishments.
   Other duties as assigned by either the Research Administration Officer or the VP Research.
   A diploma or certificate from a one or two year business program or an equivalent combination of education and experience. At least five (5) years of experience using the skillset of an Executive Assistant and Project Coordinator.
   Must possess strong interpersonal and organizational skills, the ability to function effectively in a complex and sensitive environment, the ability to take initiative and run with an idea from the ground up.
   Experience with developing and maintaining constructive operating relationships with others both within and outside an organization. Must possess strong verbal and written communication skills with experience in drafting, editing and proofreading correspondence.
   Must be detail-oriented and have the ability to work on multiple projects or tasks simultaneously with a high level of accuracy, possess excellent time-management skills, and be self-motivating, mature, responsible and dependable. Must be creative and able to exercise judgment, show initiative, and demonstrate abilities to identify and to solve problems.
   Be fluent in such software as the MS Word Suite including Access, be able to create and maintain databases, tables, spreadsheets, and be able to perform merges between word processing and database software.
   Possess strong skills in email editing including the ability to work with computerized schedules and maintain an electronic contact list is also a necessity.
   Be comfortable in the way to the Web in order to search information the VP may require.
   Possess the necessary skills and knowledge of Cascade software that will create and maintain webpages.


For more information, please contact:

UNB Fredericton
Human Resources Room 102
Physics & Admin. Building
Fax: 506-453-4611

UNB Saint John
Financial & Admin. Services
Room 114/115, Oland Hall
Fax: 506-648-5714

We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted.
Applications will be accepted ONLY until the end of regular business hours on the closing date.