Support Staff Employment Opportunity

Clerk PL5 (Graduate Adminstrator)

Financial Services UNB Fredericton

Competition #:#119-17.18Closing Date:January 18, 2018 4:30PM
Employment Group:S.A.L.A.C.Salary or Rate:$20.90 - $24.73 Per Hour
Employment Date:(tentative)As soon as possibleHours per Week:Full-Time (36.25 HPW)
Position Length:(tentative)ContinuingFunding:University Budget


The Graduate Administrator is responsible for the accuracy of all graduate students’ account information and for all aspects of customer service to graduate students for both the Fredericton and Saint John campus.
Representative Responsibilities
·    Responsible for the collection of Graduate School Fees; advise students on fee assessments and minimum required payment, sign loan documents, answer queries, discuss health insurance needs for international students and dependants, ensure students fill out Direct Deposit information if on a Graduate Assistantship, and forward funding letters to Human Resources.
·    Process authorization forms for Graduate Assistantship and scholarship payments; set up deductions for fees owing, outstanding loans and amounts owing on student receivables; verify student is registered and all forms are filled out; ensure funding is approved.
·    Ensure international students have paid sufficient differential fees; interact with School of Graduate Studies on accuracy of the foreign differential information.
·    Maintain contact and interact with Graduate School and Departmental Graduate Program Assistants on both campuses in resolving day-to-day issues pertaining to tuition/fee problems and answer queries on fee structure – full/part definition and funding; process requests from Graduate students for letters estimating fees to be sent to sponsors or to apply for study permits.
·    Assist in the yearly preparation of Tuition and Education Credit Certifications (T2202A) for tax purposes. Provide current year re-prints of T4A forms when requested by graduate students.
·    Respond to numerous inquiries from students, faculty, staff, sponsoring agencies, and other universities by telephone and at the Financial Services counter. 
·    Maintain files as required on graduate students, confirm upon degree completion that registration has been maintained and sufficient fees have been paid in accordance with policies.
·    Liaise with both Human Resources and Payroll for discrepancies, deadlines and other issues as they arise.
·    High school graduation supplemented by a recognized accounting program and four years of related experience OR an equivalent combination of education, training and experience may be considered.
·    Experience in a high volume academic environment with an emphasis on graduate students is considered a definite asset.
·    Ability to work independently and as a part of a team.
·    Knowledge of the Microsoft suite of products. Experience with Colleague software also an asset.
·    Sound knowledge of fundamental accounting principles.
·    Excellent communication, customer services skills, confidentiality and attention to detail is required.
** To be given consideration for this competition, you must demonstrate how, when and where you acquired the requirements outlined for this position. Your resume must present education and work experience in chronological order, with work experience detailed in both months and years, and whether it was part-time or full-time**


For more information, please contact:

UNB Fredericton
Human Resources Room 102
Physics & Admin. Building
Fax: 506-453-4611

UNB Saint John
Financial & Admin. Services
Room 114/115, Oland Hall
Fax: 506-648-5714

We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted.
Applications will be accepted ONLY until the end of regular business hours on the closing date.