Support Staff Employment Opportunity

Secretary PL3 (Administrative Assistant)

NB Institute for Research, Data & Training UNB Fredericton

Competition #:#116-17.18Closing Date:December 19, 2017 4:30pm
Employment Group:S.A.L.A.C.Salary or Rate:$17.65 - $20.90 Per Hour
Employment Date:(tentative)As soon as possibleHours per Week:Full-Time (36.25 HPW)
Position Length:(tentative)Term Until March 29, 2019Funding:External Funding


The New Brunswick Institute for Research, Data and Training (NB-IRDT) is a research institute at the University of New Brunswick on the Fredericton campus. NB-IRDT provides a central location for researchers to access many provincial administrative health data sets to facilitate research and answer questions that will empower government to stretch healthcare dollars, anticipate the needs of a changing population, and encourage growth. The Administrative Assistant provides administrative services with a primary focus on record keeping, organizing special events, assisting with financial services, and performing typical office duties including filing, editing, preparing documents and receptionist duties.
Representative Responsibilities
·    Coordinate and assist in conference calls, interviews, meetings, training sessions, and conferences.
·    Prepare, edit, format, and retain documentation including agendas, minutes, letters, spreadsheets, and reports.
·    Process UNB forms including travel, reimbursements, expense claims and purchase orders.
·    Allocate and monitor keys, hardware, and software distributed to faculty, staff, and students.
·    Maintain inventory of office supplies and equipment.
·    Keep staff and faculty apprised of policy updates and events.
·    Assist with the preparation of budgets, account reconciliation and annual reports.
·    Maintain current policy documents, records of updates, and records of retention.
·    Respond to emails and phone calls as the first point of contact for NB-IRDT.
·    Assist in the preparation and implementation of promotional material for NB-IRDT.
·    Perform other administrative or general office duties as required.
·    Diploma in office administration or equivalent combination of education and experience with 3 to 5 years related experience.
·    Excellent communication and organizational skills.
·    Demonstrated strong writing and editing skills.
·    Strong computer skills using Microsoft Office.
·    High level of accuracy and attention to detail.
·    Ability to prioritize and complete multiple tasks in a timely manner.
·    Ability to work in a team environment as well as independently with minimal supervision.
·    Ability to communicate in French (verbal and written) is an asset.
** To be given consideration for this competition, you must demonstrate how, when and where you acquired the requirements outlined for this position. Your resume must present education and work experience in chronological order, with work experience detailed in both months and years, and whether it was part-time or full-time**


For more information, please contact:

UNB Fredericton
Human Resources Room 102
Physics & Admin. Building
Fax: 506-453-4611

UNB Saint John
Financial & Admin. Services
Room 114/115, Oland Hall
Fax: 506-648-5714

We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted.
Applications will be accepted ONLY until the end of regular business hours on the closing date.