Support Staff Employment Opportunity

Secretary PL4 (Annual Giving Assistant)

Development & Donor Relations UNB Fredericton

Competition #:#110-17.18Closing Date:December 6, 2017 4:30pm
Employment Group:S.A.L.A.C.Salary or Rate:$19.41 - $22.55 Per Hour
Employment Date:(tentative)As soon as possibleHours per Week:Full-Time (36.25 HPW)
Position Length:(tentative)ContinuingFunding:University Budget


Reporting to the Manager of Annual Giving, the Annual Giving Assistant is a member of the team responsible for the design and implementation of UNB’s annual fundraising programs. The incumbent provides administrative assistance and advanced secretarial support to the Manager of Annual Giving and the Annual Giving Fundraising Supervisor. The Annual Giving Assistant is also responsible for the development and management of specific Annual Giving fundraising projects.
Representative Responsibilities
Review data files and make necessary changes to ensure accuracy of data before printing correspondence.
Merge, print and oversee the mailings for all Annual Giving fundraising letters (i.e. solicitation and follow-up letters) and other office correspondence, reports, invitations, etc.  
Ensure that all mailings are completed in a timely manner.
Schedule, train and supervise part-time clerical assistants and perform quality control checks on their work to ensure accuracy. Prepare written materials including, but not limited to, solicitation and thank-you letters and emails.
Review nightly calling results and ensure appropriate follow-up is completed in a timely and accurate manner.
Provide administrative and other support to Annual Giving projects and initiatives.
Interpret data and create statistical reports as required.
General review and follow-up on Annual Giving e-communication/solicitation initiatives.
Provide administrative support to the Annual Giving Fundraising Supervisor for the recruitment and orientation of student callers.
Prepare bi-weekly payroll and complete staff change forms for all student callers and clerical assistants.
Perform regular inventory checks on all supplies and order additional stock as required.
Provide advanced secretarial support and receptionist duties and answer phone lines for Annual Giving Office.
Liaise with other University departments, external businesses and organizations as required.
High school graduation supplemented by a one-year business program and a minimum of five years related work experience, including some experience in a fund raising capacity, or an equivalent combination of training and experience.
Excellent computer skills in Microsoft Word, Access and Excel; e-communications; Windows, and a good understanding of database applications.
Must have outstanding interpersonal, organizational and communication skills as well as exceptional attention to detail and demonstrated writing skills.
Must be able to handle multiple tasks, meet tight deadlines and to work effectively in a high pressure environment.
Knowledge of the University community and database creation and management is a definite asset.
** To be given consideration for this competition, you must demonstrate how, when and where you acquired the requirements outlined for this position. Your resume must present education and work experience in chronological order, with work experience detailed in both months and years, and whether it was part-time or full-time**


For more information, please contact:

UNB Fredericton
Human Resources Room 102
Physics & Admin. Building
Fax: 506-453-4611

UNB Saint John
Financial & Admin. Services
Room 114/115, Oland Hall
Fax: 506-648-5714

We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted.
Applications will be accepted ONLY until the end of regular business hours on the closing date.