For Faculty & Staff
The success of the University of New Brunswick School of Graduate Studies is due, in large part, to the efforts of outstanding and dedicated faculty and staff. This section provides information on the resources, regulations and downloadable forms that may of use or interest to you.
The UNB School of Graduate Studies calendar is the official and comprehensive publication covering requirements, regulations and program and course descriptions. You may also download the regulations:
The Directors Manual (PDF) represents an attempt by the School of Graduate Studies to provide Directors of Graduate Studies (DoGS) with a complete set of guidelines, instructions, and regulations. It is hoped that the manual will provide the answers to the many questions that arise during the course of the year, especially to those DoGS who are new to the task and still finding their way.
Many of the guidelines in this manual change from time to time as do the regulations, which are often revised by the Executive Committee in the light of experience. We will be updating it periodically and if you have any comments or questions, please do not hesitate to contact Jacqueline Seely our Admin. Coordinator.
SGS Executive Committee meetings
Executive Committee meetings are held periodically throughout the Academic Year.
UNB provides teaching and research opportunities to help qualified graduate students meet the cost of their studies.
Theses, dissertations and report guidelines
Theses, Dissertations, Reports contains regulations and guidelines regarding the preparation, submission and evaluation of your thesis, dissertation or report in print and electronic format.
Forms for graduate academic units
If you have difficulties accessing these forms, please contact Jacqueline Seely, Administrative Coordinator at the School of Graduate Studies: Jackie Seely or (506) 453-4672.
- Appendix B1 - Description of Duties & Allocation of Hours - Teaching Assistant
- Appendix B2 - Descrition of Duties & Allocation of Hours - Research Assistant
- Appendix C1- Employment Contract Amendment Request - Teaching Assistant
- Appendix C2 - Employment Contract Amendment Request - Research Assistant
- Graduate Student Annual Progress Report
- Part-time Employment of Graduate Students Recommendation
- Application for Membership in SGS
- Honorary Research Associate Policy and Application
- HRA Renewal Form
- Policy and Procedures for Appointment of Adjunct Professor
- GSTA Appointment and Application
- Course Proposal Form (revised 2012)
- Conflict of Interest form for PhD candidate
- Completion PhD degree requirements Green Form
- Completion of GAU Requirements for Master Degree or Diploma Yellow Form
- Report on Master Thesis or Report Blue Form
- IDST PhD Comprehensive Exam Form
Career connections will link you to resources that will help you bring career connections into the curriculum, the classroom and into an advising setting.
Tips on writing letters of reference
References are a key element in the success of candidates applying for major scholarships. In recent years the ranking process takes account of multiple areas rather than simply considering academic achievement.
All of the candidates whose applications go forward have strong academic records. Therefore it is very important when you write references that you mention specifically the other areas in addition to commenting on their academics. These are somewhat variable by scholarship program and you should make yourself familiar with the specific requirements of the program for which you are writing a reference. It will be useful to get a copy of the student’s proposed project in order to be able to provide specific comments about their proposed course of work.
It is also most important to comment on communication, interpersonal and leadership abilities. Not addressing these areas can harm a student’s chances. We have had a number of strong students who have been passed over for scholarships and we are concerned that the references may have been part of the problem.
References are very important in applications for scholarships. When choosing references you should try to pick people who have a good knowledge of your abilities in relation to the proposed academic work, but it is also important to try to pick people who have knowledge of you as a multi-dimensional person. You can assist in this by providing reference with a brief resume so that they are aware of your outside activities. You should also provide your reference with the instructions from the agency to which you are applying. If you make it straightforward for your references to comment on multiple aspects of your life you will usually get stronger references.