Please consult the School of Graduate Studies (SGS) guidelines for the preparation and submission of the Theses before you begin.
- Regulations and Guidelines for the Preparation and Submission of Graduate Theses and Reports
- Procedures for the Submission and Assessment of Ph.D. Theses
- SGS Important Dates
- Read here for Electronic Theses & Dissertations info.
1) The first step is to work with your supervisor(s) until your report/thesis draft is ready for review by the supervisory/advisory committee. Note: committee may request an "internal examination", i.e. the thesis is read by two full faculty members who have not served on the students committee.
Student submits CV; thesis title and 150-300 word abstract to Graduate Studies Coordinator.
Supervisory/Advisory committee reviews the thesis, suggesting or requiring changes as appropriate. Once the Supervisory/Advisory Committee and Reading Committee (if applicable) approves of the thesis (and choose potential examiners) they sign and submit the Thesis Approval form (see your Graduate Studies Coordinator).
Student provides PDF version of report/thesis, and the required number of hard copies, as requested.
2) The second step varies for MSc and PhD report/theses:
Examining committee reviews the thesis and returns a decision as to whether or not it may proceed to defense and select a date and time that works for the committee, supervisor and Director of Graduate Studies.
Supervisory/Advisory Committee submit potential external examiner names to Director of Graduate Studies (DoGS). The Supervisor signs the Conflict of Interest form, the Graduate Studies Coordinator prepares the Examining Committee letter for the School of Graduate Studies (SGS). The rest of the process is handled entirely by the School of Graduate Studies.
3) The final step (after defense for both MSc and PhD) is submission of completed copies, you must submit either A) 2 paper copies of thesis in blue boxes (along with the completion forms) to the School of Graduate Studies, OR B) 1 paper copy in a blue box and 1 electronic copy sent to firstname.lastname@example.org; cc Jacqueline Seely & Aimee Hughes (along with the completion forms). Any personal binding copies must be submitted to the Harriet Irving Library along with the pink Personal Copies form. NOTE: all thesis copies must be in blue boxes (sold @ Bookstore) with labels.
4) Graduation: students are responsible for registering for graduation, the deadline to apply for the May Encaenia is March 1st; Sept 1st for the Fall Convocation.