Chemical Inventory & Vacating Facilities

Reference Number: 7827A
Authorized by: E. Parr Johnston, President, UNB
Effective Date: January 1997
Revised: March 2014
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Intent

To outline responsibility for the storage and disposal of hazardous materials.  To ensure compliance with the City of Fredericton's Wellfield Protected Designations Order (WfPADO)

Scope

All faculty, staff and graduate students on both campuses.

Policy

  1. All University departments or units shall maintain a current inventory of hazardous materials.  Inventory of chemicals will not exceed the maximum allowable quantities as outlined in petroleum and chemical storage exemptions issude by the WfPADO - Clean Water Act.
  2. Routine disposal of hazardous materials shall be coordinated by the Safety Office (Hazardous Waste Disposal policy No. 7827) and the costs shall be paid from the central University budget for waste disposal.  Disposal timefames will ensure compliance with the WfPADO.
  3. Wherever possible, research, building maintenance or repair contracts shall include costs for disposal of hazardous materials.
  4. Where the use of facilities changes or space is vacated (e.g. staff retirements), the Dean or administrative head shall ensure the facility is inspected by qualified staff and hazardous materials are properly stored in accordance with all applicable safety guidelines. A new inventory shall be conducted as outlined below. Any expense incurred for clean-up of laboratories or facilities not complying with this requirement will be the responsibility of the University department.
  5. The removal of any material which becomes unstable due to improper storage or neglect will be coordinated by the Safety Office at cost to the department responsible.
  6. Material Safety Data Sheets (MSDS) shall be maintained for all chemicals entered into chemical inventory and shall be readily accessible to all users.  Note:  MSDS must be replaced every 3 years of as new information becomes available.

Procedures

    1. Prior to the termination of projects or vacating research or other laboratories, the department shall inspect the laboratory, room or facility.
    2. An inventory of the space shall be conducted by qualified staff with particular emphasis on the type, quantity and storage condition of:
  • solvents
  • acids, bases and other caustics
  • toxic, radioactive and biohazardous materials
  • unstable, reactive or potentially explosive chemicals
  • general laboratory chemicals
  • laboratory equipment such as refrigerators, freezers, biological contain-ment cabinets or incubators which could contain hazardous materials
  • any equipment which could pose a hazard to uninformed persons
  • any form of contamination, regardless of source.
    1. The Dean or administrative head shall:
  • advise the current user of the laboratory or facility of the action required to ensure the space is made suitable for other occupancy; ensure unlabelled materials are appropriately identified.
  • consult with the Safety Office for re-allocation or disposal of unwanted chemicals or equipment.