Policies
Refund and attendance guidelines
We have various policies in place for their music, personal & cultural and professional development workshops, seminars and programs. The general guideline applies to all non-credit courses unless specific program guidelines are outlined below.
- Payment of tuition
- Refunds and withdrawals
- Discounts
- Participant substitution / transfer between courses
- Attendance and participation (Undergraduate and Graduate only)
- Absence from class(es), (Undergraduate and Graduate only)
- Course cancellations
- Parking regulations
- Inclement weather cancellation policy
- Map of UNB Fredericton campus
1. Payment of tuition
Full payment is due at registration for all non-credit courses. There is no reduction in tuition for students who join the class late or miss class(es). Payment methods vary by course, but can include cash, cheque, debit, credit card (MasterCard, Visa, American Express), online and company purchase order.
The professional development certificate programs do allow for multiple payment options, usually one payment at the start and one mid-way through the program. Details are written on the registration forms for each program.
2. Refunds and withdrawal
Refunds, or pro-rated refunds, aren't provided to students who miss one or more classes.
2.1 Leisure Learning, Maritime Writers' Workshops, “No Limits” courses, and Conservatory courses
The following policies will apply to all adult non-credit courses offered through the Personal and Cultural Enrichment Division, including but not limited to:
- No Limits courses
- Maritime Writers Workshop courses
- Arts and Fine Arts, Language, Health & Wellness, and Lifestyle & Leisure courses
- Conservatory courses (excluding Summer Music Camps--see Music Camp refund policy)
Full payment is due at registration. There is no reduction in tuition for students who join the class late or miss class(es). Non-attendance does not constitute official withdrawal. A 100% refund of the program tuition fee will be issued if requested five business days prior to the beginning of the class. This can be done by phone or in person, but must be confirmed in writing or by email to the College of Extended Learning in Fredericton (extend@unb.ca). Courses are conditional on enrollment. A full refund is issued in the event that a course is cancelled. (Please note: Due to the nature of these courses, courses may be cancelled at short notice.)
There will be a $25 Processing Fee to all courses.
Medical Circumstance
For students who are required to discontinue their course/program for medical reasons, a pro-rated amount of the tuition fee will be refunded to the portion of the course/program not yet completed after the withdrawal request is received.
All medical requests must be made in writing and be fully supported and documented by a practicing medical physician with the Medical Association. (See UNB Undergraduate Calendar for specific allowable medical reasons.)
NOTE: For students 15 years and older, HST will be charged.
All Music and French courses are exempt from HST charges.
2.2 Design Works Camps
- Children may switch camps at any time before a camp begins, provided an alternative camp space is available.
- Withdrawals made before May 1st, will receive a full refund minus a $50 processing fee.
- Withdrawals made after May 1st, will receive a 50% refund.
- There are no refunds for withdrawals after June 1st, except for medical reasons. All medical requests must be made in writing and be fully supported and documented by a practicing physician with the Medical Association.
Full payment is due at registration. There is no reduction in tuition for students who join a camp late or miss class(es). Non-attendance does not constitute official withdrawal. Withdrawals must be done in person, by email or in writing to the College of Extended Learning in Fredericton. Camps are conditional on enrollment. A full refund is issued in the event that a camp is cancelled.
Medical Circumstance
For students who are required to discontinue their camp program for medical reasons, a pro-rated amount of the tuition fee will be refunded to the portion of the camp not yet completed after the withdrawal request is received.
All medical requests must be made in writing and be fully supported and documented by a practicing medical physician with the Medical Association. (See UNB Undergraduate Calendar for specific allowable medical reasons.)
NOTE: For students 15 years and older, HST will be charged.
2.3 Music offerings and camps
- Full fee will be refunded if application is unsuccessful.
- Withdrawals made more than 3 weeks (21 days) before camp start date: full refund minus $25 administration fee.
- Withdrawals made 21 days or less before camp start date: 50% refund.
- Withdrawal on camp start date or after: no refunds except for medical reasons.
- All medical requests must be made in writing and be fully supported and documented by a practicing medical physician with the Medical Association.
2.4 Professional development
2.4.1 Seminars/Workshops
- Participants wishing to withdraw from a seminar must do so in person or in writing to UNB's College of Extended Learning.
- A 100% refund of the tuition fee less a $50 administration fee will be issued if requested 15 days prior to the start of the seminar. The tuition fee is payable and non-refundable 14 days prior to the start of the seminar.
- Participant substitutions may be made at any point prior to the start date of the seminar.
- For seminars that require advance readings and/or assessment preparation, payment must be received before material can be sent to you.
- Cost for non-returned resource materials and/or completed assessment tools are non-refundable.
- The University reserves the right to cancel any seminar.
2.4.2 Schulich certificate programs
- A full refund will be issued for written cancellations received a minimum of 21 days before the program start date.
- Written cancellations received after this date will incur an administration charge of $800.
- Non-attendance or withdrawal after program start date will incur a full program fee.
2.4.3 CEL certificate programs
- Participants wishing to withdraw from a seminar must do so in person or in writing to UNB's College of Extended Learning.
- A 100% refund of the tuition fee less a $50 administrative fee will be issued if requested 15 days prior to the start of the seminar.
- Participant substitutions may be made at any point prior to the start date of the seminar.
- For seminars that require advance readings and/or assessment preparation, payment must be received before material can be sent to you.
- Cost for non-returned resource materials and/or completed assessment tools are non-refundable. The university reserves the right to cancel any seminar.
2.5.1 Withdrawals
- It is the student's responsibility to notify the university if he/she does not intend to complete a course.
- Students wishing to drop a course (withdraw) without academic penalty should fill out and submit the Course Withdrawal Form.
- Students withdrawing from a 3ch course will receive the following notation on their transcript:
1-3 Credit Hour Courses
| From Course Start Date | Note on Transcript |
| up to one month | course deleted from transcript |
| up to four months | W (withdrawn) |
| up to five months | WF (withdrawn & failed) with 0 (zero) calculated into GPA |
| after five months | F (failed) with 0 (zero) calculated into G |
- Students withdrawing from a 6ch course will receive the following notation on their transcript:
4-6 Credit Hour Courses
| From Course Start Date | Note on Transcript |
| up to two month | course deleted from transcript |
| up to eight months | W (withdrawn) |
| up to ten months | WF (withdrawn & failed) with 0 (zero) calculated into GPA |
| after ten months | F (failed) with 0 (zero) calculated into |
Except for substantial medical or compassionate reasons, the academic penalty for dropping a course after the 'W' deadline will result in a failure recorded for the course.
2.5.2 Refunds
- Refund of tuition fees, where approved, will be based on the following schedules:
1-3 Credit Hour Courses
| From Course Start Date | % of Tuition Fee Refunded (excluding supplemental fees) |
| up to 10 days | 100% |
| 11-30 days | 80% |
| 31+ days | 0% |
4-6 Credit Hour Courses
| From Course Start Date | % of Tuition Fee Refunded (excluding supplemental fees) |
| up to one month | 100% |
| up to two months | 80% |
| over two months | 0% |
3. Discounts
Discounts, or a reduction amount of tuition owed by a student, are only offered in limited circumstances.
3.1 Music offerings and camps
A limited number of scholarships are available for students in financial need. Parents wishing to obtain a scholarship for a student must apply in writing to the camp director, attaching a letter stating need with the completed application form. Evaluations will be made following the camp deadline.
Families that send two or more children to a summer camp may be entitled to a family discount. Normally, the first child is regular tuition, the second is 5 per cent (5%) off, the third is 10 per cent (10%), and four or more is 15 per cent (15%) each.
3.2 Professional development
Discounts are given to companies who enroll three or more students at a given time for a single course.
4. Participant substitution / transfer between courses
Participants may be substituted or transferred from one non-credit course to another if they meet the criteria for acceptance and if the change doesn't affect the decision to cancel the course. The student may be responsible to pay any additional fees that are related to the change.
4.1 Professional development
4.1.1 Seminar/workshop
Participant substitutions may be made at any point prior to the start date of the seminar.
4.1.2 Schulich certificate programs
Participant substitutions aren't available for certificate programs that are comprised of several modules. If you are unable to attend the program you may transfer to the next session, subject to the 21-day written notification requirement or your organization may name a replacement candidate. Only one module transfer to another session will be permitted (subject to space availability) without penalty. Each subsequent transfer request has a $200 administration fee.
5. Attendance and participation (Undergraduate and Graduate only)
Guideline on class attendance states:
- Students are expected to attend all classes, laboratories, tutorials, or other class meetings
- Students are also expected to complete all assignments
Students who don't attend class or complete necessary assignments or class requirements will be considered as “non-participating”. Grades or certificate of completion may not be issued if course requirements aren't met.
6. Absence from class(es), (Undergraduate and Graduate only)
Most class absences should be worked out between the student and the team lead for the program. Because of the compressed nature of CEL workshops/classes, absence from more than one class may be considered unacceptable for course completion and a student may be required to drop the class.
Medical
In a case where a student misses a workshop or seminar for medical reasons, a note of leave may be requested for continuation in the next module or a refund may be issued.
Please refer to section 2 refund and withdrawal guideline.
6.1 Schulich certificate programs
If a student misses a class for any reason, he/she can attend another offering of that module at any location in Canada that offers the Schulich courses free of charge. The costs related to attending that seminar are at the discretion of the student (travel, lodging, etc).
7. Course cancellations
Courses may be cancelled if the minimum enrolment is not met or for various other administrative problems. In the event a cancellation should occur, notice will be given to each participant as quickly as possible.
A full refund will be issued to the participant, or the participant’s payment will be retained by CEL and enrollment in the next offering on the same topic selected by the individual.
8. Parking regulations
Parking on campus is permitted in designated areas only (visitor’s parking), but is free after 4:00 p.m. and on the weekends. Daily parking passes for the UNB campus are available at UNB Security, located in the bottom floor of the Wu Centre (6 Duffie Drive), at a cost of $4.00 per day.
8.1 "No Limits"
Daily parking passes for UNB campus are available at UNB Security, Wu Centre, at a reduced cost of $2.00 per day for No Limits students only (please identify yourself at the time of purchase).
9. Inclement weather cancellation policy
If the university is closed due to inclement weather, non-credit classes will also be cancelled that day. Closure notifications are found at www.unb.ca.
Course participants will be notified of the date and time of the rescheduled classes at the next class or by telephone/e-mail.
9.1 "No Limits"
As a general rule, if schools in the Fredericton area are closed due to inclement weather, NO LIMITS classes will be cancelled that day.
